Job Description

SCREENING QUESTIONS MUST BE ANSWERED IN ORDER TO BE CONSIDERED.



Valvetronic Designs is recruiting an assistant for a high performing founder. This is not a typical assistant job. This is a mission driven position supporting a founder who operates at a very high velocity across multiple businesses, ongoing construction projects, real estate investments, car logistics, and a fast-moving personal life. You will become the person who helps create structure, clarity, and momentum so he can perform at his highest level.



As a Personal Assistant at Valvetronic Designs, your success will be directly connected to his success and the success of the business. If you thrive on being the person who connects the dots, anticipates needs before they appear, and turns chaos into coordinated action, you will excel here. The closest comparison for this position is the relationship between Pepper Potts and Iron Man. You are the operator who handles the flow of everything happening around him so he can stay focused on vision, strategy, and execution.



This role requires professionalism, reliability, flexibility, loyalty, and genuine pride in being indispensable.



This position is hybrid. You will be required to come into the office on an as-needed basis, depending on the owner's schedule and the organization's operational needs.


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Core Responsibilities

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Calendar and Schedule Management

Full ownership of the founder's calendar Organize appointments, commitments, and upcoming obligations Maintain predictable weekly structure Prepare simple briefing notes so he always knows what is ahead Coordinate personal and professional schedules into one unified system
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Travel and Logistics

Book flights, hotels, rental cars, and ground transportation Prepare clean travel itineraries Handle last minute changes or cancellations Understand travel preferences and anticipate needs

Project Management Across Multiple Domains



This role touches car projects, new building construction, home renovations, business tasks, and ongoing personal responsibilities. You will:


Track each project on a simple board with deadlines and owners Follow up with contractors, shops, and vendors Keep timelines clear and prevent delays Ensure nothing sits unattended or goes stale
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Communication Support

Manage incoming emails and messages Sort, prioritize, and flag what needs immediate attention Draft clean, professional responses for quick approval Follow up to ensure every communication loop stays closed Coordinate with vendors, partners, contractors, and service providers

Car Logistics and Asset Coordination



The founder owns multiple high value vehicles, each with ongoing tasks or service needs. You will:


Schedule service, detailing, and inspections Handle drop offs and pickups as needed Track maintenance intervals, registration dates, and documentation Maintain a clear record of what each vehicle needs next
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Banking and Administrative Coordination

Assist in setting up personal accounts such as WSFS Financial Schedule calls with bankers, attorneys, or advisors Gather required documents and ensure nothing is missing Help maintain visibility and organization across accounts and records Send Valvetronic wholesale applications or business documents when needed
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Home and Property Operations

Coordinate contractors, cleaners, HVAC, plumbers, inspectors, and service visits Be present on site as needed Schedule deliveries, installations, and walkthroughs Maintain running lists of ongoing home improvement tasks

Errands and On Site Support


Occasional pickups and drop offs Meeting contractors on location Managing deliveries or installations Handling day to day tasks that reduce friction for the founder
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Systems and Organizational Structure

Maintain Monday or Notion boards so every project is clear Keep documents and files labeled and accessible Refresh lists, reminders, and active tasks daily Build and maintain structure so the founder is always prepared

Ideal Candidate Qualities


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Professional

Exceptionally organized Strong written communication Confident decision making Comfortable executing without being micromanaged Able to manage multiple high priority tasks at once Excellent follow through and consistency
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Personal

Loyal and trustworthy Calm under pressure Flexible with schedule Comfortable driving high value vehicles Approaches problems with solution focused thinking Enjoys being the steady operator behind a highperformance individual
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Schedule and Availability

Core availability from Monday to Friday between 10am and 4pm Light evening responsiveness for scheduling updates or short communications Occasional weekend support for time sensitive needs Combination of in person and remote work * Flexibility to adjust hours based on projects or travel