Job Description

POSITION SUMMARY

--------------------


The Payroll Coordinator supports the accurate and timely processing of citywide payroll by coordinating payroll activities, verifying data, and ensuring compliance with applicable laws, policies, and collective bargaining agreements. This role works closely with departments and stakeholders to maintain the integrity of payroll operations, ensuring those who serve the City of Pittsburgh are paid correctly and on schedule.

Department

Human Resources & Civil Service

Salary

$62,670 per year.

Posting Type:

Announcement

Union

: None, this is a non-union position.

Civil Service Classification

Non-Competitive

REQUIREMENTS

----------------

General Application Requirements

:

You must submit or show proof of all the following at the time of application (unless otherwise indicated below), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions. Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment. + Click here to view a map of City of Pittsburgh neighborhoods.

NOTE:

The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

NOTE:

Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

NOTE:

Candidates must be bondable.

Qualifying Requirements

:

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status.

WORK EXPERIENCE

: The application must clearly show two

(2)

years of full-time professional experience in coordinating and administering the operations of a medium-sized automated payroll system. This experience should include coordinating the work of others.

(Less than full-time experience will be calculated on a pro-rated basis.)

EDUCATION/TRAINING

: The application must clearly show a Bachelor's Degree in Business Administration, Accounting, Human Resources, or a related field.

(See NOTE under General Application Requirements regarding education/training verification.)

EQUIVALENCY

: Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is six

(6)

years.

(See NOTE under General Application Requirements regarding education/training verification.)

CIVIL SERVICE EXAMINATIONS

------------------------------


If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

Written

: None required for this position.

Performance

: None required for this position.

Medical

: None required for this position.

POSITION DUTIES

-------------------


Coordinates the preparation, processing, and reconciliation of citywide payroll using the City's payroll system (e.g., Dayforce or future platforms). Verifies payroll data, adjustments, and deductions to ensure accuracy and compliance. Collaborates with departmental timekeepers and HR staff to resolve payroll discrepancies and ensure timely payment to employees. Processes wage attachments such as child support, tax levies, and garnishments in accordance with legal requirements. Supports payroll-related onboarding tasks for new and rehired employees, including tax forms, direct deposit setup, and system access. Maintains accurate payroll records and assists in generating reports and documentation as needed. Coordinates payments to third-party vendors and agencies (e.g., pension funds, deferred compensation, charitable contributions). Assists in the implementation and improvement of payroll systems and processes. Ensures payroll practices align with collective bargaining agreements, civil service rules, and applicable laws and regulations. Serves as a liaison between City departments, external agencies, and internal stakeholders on payroll matters. Upholds confidentiality and data integrity in all payroll-related activities. Performs related duties as assigned to support the overall payroll function.

Click here to view the full job description, including knowledge, skills, abilities, and working conditions for this position. Locate and click on the position title to view the complete job description.