Job Description

OPEN UNTIL FILLED

JOB SUMMARY

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The Payroll and Specials Funds Accountant is responsible for the oversight and management of the Agency's payroll process and functions which includes supervision of a payroll technician and personnel data entry technician. Works in coordination with Human Resources and assists with reconciling various payroll items, including Virginia Retirement System reports. Responsible for assisting with management of Agency's special funds, such as regional funds (e.g., Local Inpatient Purchase of Service, LIPOS, Discharge Assistance Program, DAP) and restricted grant funds (Federal, State, and private).

ESSENTIAL FUNCTIONS

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Oversee the Agency's payroll process for staff and the ESS payroll ensuring payroll is prepared in accordance with Agency policies and procedures and all applicable regulatory standards. Calculate and/or approve payments of payroll taxes to all Federal and State Agencies. Calculate and authorize payments to child support agencies and court ordered garnishments. Ensure payroll costs are distributed and reported correctly in the Agency's general ledger and authorize transfers to cash accounts. Coordinate timekeeping and train staff as necessary. Participate in new employee orientation and supervisor training on the payroll (UKG) system. Oversee payroll changes to ensure correct setup of payroll items. Collaborate with human resource staff to resolve payroll issues. Act as a liaison between the Agency and Federal and State Governments to solve questions or problems. Oversee the preparation and provide review of quarterly Federal and State payroll tax reports. Prepare all year end Federal and State Government payroll tax returns. Oversee the preparation of year-end tax forms for employees and individuals served and submit required reporting to the Social Security administration and other necessary agencies. Assist in preparing personnel budgets and projections. Analyze personnel data and prepare special reports for management. Review, interpret, explain, advise, and train on payroll/timekeeping policy and procedures. Monitor and oversee tracking of the Agency's regional LIPOS, DAP, and TAP allocations and encumbered funds, authorizing payments and resolving questions/problems. Ensure accurate posting to general ledger and perform reconciliations to regional reports. Prepare reports as needed for Regional Project Manager. Assist with management of other Agency's special funds, including monitoring general ledger activity and preparing reports regarding such funds. Authorize payments of special funds based upon review of documentation and in accordance with the restrictions on such funds. Review necessary journal entries regarding special funds. Work with finance staff to ensure general ledger asset and liability balances are reflected correctly in the general ledger. Perform internal audits of various payroll areas and generate reports of findings for follow up of corrective action. Prepare materials for external and internal auditors. Perform such other duties as assigned by supervisor.

QUALIFICATIONS

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Knowledge of basic supervision Knowledge of legal standards regarding personnel records Working knowledge of internal controls Good written and oral communication skills Good organizational and time management skills, reflecting the ability to work well under pressure. Good attention to detail with analytical ability and problem-solving skills Strong computer skills

Job Requirements

EXPERIENCE/EDUCATION REQUIRED

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Bachelor's degree in accounting or related field is preferred or a combination of education and experience to total four years.


Two years' experience working with payroll processing and payroll related forms is required.


Experience in working with Kronos payroll system is preferred.


Knowledge of applicable laws, codes, regulations, standards, methods, and practices related to payroll, basic accounting principles as related to payroll processing and principles and techniques of technical record keeping.


Experience working with accounting and budgeting principles and procedures.


Familiarity with healthcare financial and value-added accounting methodologies.


Experience working with Community Services Boards is preferred.