Job Description

Payroll Administrator

If you are a detail-oriented professional passionate about precision and committed to compliance, you belong with us.



For over 50 years,

AAA Landscape

has been a trusted leader in full-service landscape management and design, serving commercial clients across Arizona. We are seeking a dedicated, strategic

Payroll Administrator

to join our team in Phoenix. In this critical role, you will be the backbone of our financial integrity, ensuring our most valuable asset--our people--are paid accurately and on time, every time.

What Sets Us Apart

Established Industry Leader:

You will manage payroll for a premier firm with a 50-year legacy of stability and growth in the Arizona market.

High-Impact Compliance:

This isn't just data entry; you will serve as the primary contact for all payroll-related compliance, tax filings, and internal controls for our Arizona state operations.

Operational Excellence:

You will have the autonomy to streamline processes, enhance efficiency, and implement sophisticated reporting that directly supports our executive team's decision-making.

What You'll Do (Key Responsibilities)

The

Payroll Administrator

is responsible for the timely, accurate, and compliant processing of multi-frequency payroll for all AAA Landscape employees in Phoenix and Tucson, ensuring strict adherence to all federal, state, and local regulations.

Payroll Processing & Administration

Full-Cycle Execution:

Execute weekly (hourly) and bi-weekly (salary) payroll, accurately calculating wages, overtime, and reimbursements while managing pay increases within the system.

Time Management Integration:

Oversee the approval and importing of time files (Sick, Vacation, Regular) into the Sage system. Review rejection files and resolve any time shortages or errors.

Deductions & Benefits:

Manage all payroll deductions including 401k, HSA, wage garnishments, and health benefits. Ensure system accuracy for terminated employees and direct deposit status.

Distribution Management:

Generate and distribute physical checks and direct deposit advice, ensuring all reports and pay stubs are organized for managers' pickup.

Compliance, Reporting & Tax Management

Tax Administration:

Process weekly tax payments and secure approvals for 401 (k), Child Support, and HSA contributions via external vendor portals.

Quarterly & Annual Filings:

Prepare and submit all federal and state quarterly filings (941, AZ A1-QRT, 940, etc.). W-2 generation, filing, and distribution process.

Financial Reporting:

Compile Friday recap reports and deposit summaries for executive review. Generate specialized Certified Payroll (Cert) and Pima reports for specific job numbers.

Process Improvement & Leadership

Internal Controls:

Establish and document strong internal payroll controls to ensure compliance with company policies and external regulations.

Operational Efficiency:

Identify opportunities to implement process improvements that drive accuracy and reduce manual errors.

Workflow Optimization:

Standardize procedures for obtaining approvals on direct deposits and tax contributions.

What You Bring (Required Qualifications)

Experience:

A minimum of 5 years of experience managing high-volume, AZ state payroll, preferably within a construction or landscape environment.

Regulatory Expertise:

Demonstrated expertise in federal and Arizona state payroll tax laws and compliance.

Software Proficiency:

Advanced knowledge of the

Sage payroll system

, Bamboo, and Microsoft Office.

Core Skills:

Exceptional attention to detail, strong analytical abilities, and a customer-service orientation when assisting employees.

Preferred Credentials:

Certified Payroll Professional (CPP) designation and experience with

Certified Payroll

requirements are highly valued.

Compensation & Benefits

We value technical talent and offer a robust total compensation package:

Pay Range:

Highly competitive salary based on experience and leadership capabilities.

Comprehensive Benefits:

Health, Dental, and Vision insurance, including a Health Savings Account (HSA).

Retirement:

401(k) with company matching.

Time Off:

Paid time off (PTO), Vacation, and Holidays.

Schedule

This is a full-time, exempt position operating Monday through Friday. The role is based at our

Phoenix, AZ

office, allowing for critical in-person collaboration and sensitive document management. Reporting and coordinating with the Payroll Manager for special assignments.

Why You'll Love It Here

This is more than a job; it's a chance to apply high-level fiscal accountability to a dynamic, industry-leading service firm. Join a stable company where your expertise in payroll and compliance ensures the continued success of our entire organization.

AAA Landscape is an Equal Opportunity Employer.