Job Description

CATEGORIES: Office/Clerical Support

DEPARTMENT: English
Part-time Administrative Assistant


497395 Grand Forks, North Dakota, United States Part-time Staff Closing on: Dec 10 2025 Salary/Position Classification


20.00 hourly, Non-Exempt (Eligible for overtime) 19 hours per week 100% Remote Work Availability: No Hybrid Work Availability (requires some time on campus): No
Purpose of Position



This part-time position will provide administrative support for the UND Writers Conference and will assist the Director of Creative Writing in creating a strong program for students and a community of writers. It will also support general English Department operations.



The Department of English is committed to the premise that language and literature reflect and shape the world in which we live. Faculty members conduct ongoing research in an array of sub-fields and interdisciplinary contexts and contribute to academic conversations occurring among humanities scholars on national and international levels. The nationally renowned UND Writers Conference brings great authors and opportunities for literary discussion to the larger community. Teaching at a wide range of levels, from first-year writers to Ph.D. students, the Department demonstrates the pleasures and value of a liberal arts education by emphasizing critical and creative thinking, by helping students think thoughtfully about cultural diversity, and by teaching strong written communication skills. In the Department of English, students at all levels of the curriculum are prepared for lives of public citizenship as they learn to analyze texts within complex cultural situations, to write and to think rhetorically, and to engage with diverse perspectives.



Duties & Responsibilities



Provide administrative support for the UND Writers Conference and general support for the English Department:

Communications, Social Media, and PR

Copy, edit, and review all publicity materials for UND Writers Conference and Creative Writing events and programs. Arrange off-campus workshops and recruiting opportunities with community partners ranging from Grand Forks Public Schools and Grand Forks Public Library. Create and manage weekly social media posts for Writers Conference and supervise social media plan for Floodwall. Assist with correspondences related to the Writers Conference and other department events as needed, including communications with donors and supporters. Create and oversee English Department outreach projects, including, but not limited to, department newsletter, social media postings, and alumni outreach. Organize and archive historical Writers Conference materials. Maintain and update relevant department web pages, event calendars, and online content, as needed.

Events

Coordinate the Creative Writing program calendar, ensuring events conflict as little as possible with other flagship UND events, English faculty teaching schedules, GTA workshop schedules, etc. Reserve venues and make catering arrangements for Writers Conference and other department events (i.e., open mics, Floodwall launch, faculty readings, Virtual Speaker Series, Graduate Reading Series, etc.). Submit on-campus digital advertising requests for all Creative Writing events. Contact building managers and arrange for posting of physical flyers outside of Merrifield Hall. Correspondences via the Creative Writing and Writing, Editing & Publishing certificate student listserv, which entails informing students of upcoming deadlines for program applications, literary magazine submissions, professional development events, etc. Coordinate with partners in other campus departments/programs and community organizations (NDMOA, GFPL, Community Foundation, etc.) Upon request, attend Writers Conference and English Department events to assist with on-site operations and logistics.

Travel and Finance

Complete purchases relating to Writers Conference activities following UND's purchasing policies and procedures. Make travel arrangements for invited speakers for the Writers Conference including hotel, flights, vehicle rentals, registrations, and other related arrangements, as well as for faculty and student travel to conferences and professional development events connected to the Creative Writing and the Writing, Editing & Publishing programs, in accordance with UND travel policies and procedures. Route invoices for payment and complete purchasing requests, in connection to the Writers Conference and other department events. Research grant and funding opportunities, in consultation with the department chair and the Writers Conference director. Other financial duties as requested.
Required Competencies


Strong verbal and written communication skills. Exhibit work habits reflecting reliability, organizational skills and a high degree of accuracy. Ability to effectively communicate with a diverse group of people while maintaining professionalism, confidentiality and a positive and helpful attitude. Ability to work independently as well as part of a team. Ability to problem solve. Basic understanding of digital communications.
Minimum Requirements


High school diploma or GED Competency with Microsoft Outlook, Word, and Excel Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

This position does not support visa sponsorship for continued employment.



Preferred Qualifications


Associate's Degree Bachelor's Degree 2 years of related work experience Work experience in an academic setting Demonstrated interest in creative writing Demonstrated interest in social media Experience in building community through literature or other artistic fields
To Apply



Please include a cover letter and resume with your application by 11:55p.m. of application closing date.

Please note, all employment postings close at 11:55pm CST. Part-time/Temporary positions are posted for a minimum of 3 business days.

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Office/Clerical Support


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Part-time Staff


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Grand Forks, North Dakota, United States


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Additional Information



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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.


Need help?



Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.


Veteran's Preference



Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.


Confidentiality of Application Materials



Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.


EEO Statement



The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply.


Clery Statement



In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university's policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.