Job Description

Overview

We are seeking a dynamic and highly organized Administrative Assistant Bilingual (English and Spanish speaking) to join our team! In this vital role, you will be the backbone of our office operations, providing essential support to ensure smooth daily functions and efficient project execution. You will also be responsible in providing support to manage our social media handles on Tiktok, Facebook, Instagram etc. You will be responsible for helping in hiring for any open positions. This paid position offers an exciting opportunity for someone passionate about office management, project coordination, and delivering exceptional administrative support. If you excel at multitasking, thrive in fast-paced settings, and enjoy helping others stay organized, we want to hear from you!

Responsibilities

Provide comprehensive executive administrative support, including preparing documents, proofreading materials, and transcribing notes to ensure clarity and professionalism. Must be resourceful in arranging temporary general labor as needed. Must be social media savvy and able to manage social media handles like Tiktok, Instagram. Coordinate projects by tracking deadlines, organizing resources, and communicating effectively with team members to keep initiatives on track. Handle all aspects of office management such as filing, data entry, maintaining office supplies, and overseeing front desk duties to create a welcoming environment. Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping. Plan and organize company or team events from start to finish--booking venues, managing invitations, preparing materials, and ensuring seamless execution. Professional phone etiquette while directing calls efficiently and courteously. Support personal assistant duties as needed--such as managing travel arrangements or handling confidential information with discretion. Ensure all records are accurately maintained through filing systems--both physical and digital--and perform regular audits for organization. Assist with customer service responsibilities by addressing inquiries promptly and professionally via phone or email. Research and provide support to the management for any important issues.

Experience

Proven administrative experience in an office setting with a strong background in clerical tasks such as filing, data entry, and document proofreading. Prior experience as a personal or executive assistant demonstrating calendar management, travel coordination, and confidential support. Familiarity with office management software including Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), Microsoft Outlook Calendar, QuickBooks, and DocuSign. Demonstrated ability to coordinate projects efficiently while managing multiple priorities in a fast-paced environment. Excellent organizational skills complemented by strong attention to detail and accuracy in all tasks performed. Exceptional communication skills with professional phone etiquette; capable of providing outstanding customer service across various channels. Ability to handle phone calls confidently while maintaining a friendly demeanor. Experience in event planning--from small meetings to larger corporate functions--showcasing your ability to manage logistics seamlessly. Join us as an Administrative Assistant where your proactive approach will make a meaningful impact! We value energetic individuals who are eager to contribute their organizational talents while supporting our team's success every day. This is a paid position designed for motivated professionals ready to excel in office operations!
Pay: $20.00 - $25.00 per hour

Expected hours: 6.0 - 12.0 per week

Benefits:

Employee discount Flexible schedule
Application Question(s):

Are you bilingual - can you speak and write English and Spanish fluently? Are you social media savvy - experience with Tiktok, Instagram, Facebook? Are you comfortable with mutitasking and taking on a variety of responsibilities?
Work Location: In person