Job Description

DEFINITION Under the direction of the Parks and Recreation Director, performs a variety of responsible, confidential and complex office duties; including assisting in administrative procedures, managing supplies, processing invoices and other paperwork, carrying out employee relations, providing customer service and assisting boards and committees.

ESSENTIAL JOB FUNCTIONS

Performs office support for the Parks and Recreation Director, Assistant Director and
Supervisors;

Answers telephone and provides assistance with citizen questions; provides information
and assistance; refers to appropriate personnel; takes messages and makes appointments;

Drafts and edits a variety of documents and forms including reports, correspondence,
memoranda, agenda items, agreements, technical charts and tables, and other specialized

and technical materials from rough drafts, modified, and brief verbal instruction;

Utilizes various computer applications and software packages; develops, enters data,
maintains, and generates reports from a database or available information; designs,

creates, formats, and revises worksheets, booklets, brochures and forms;

Maintains calendar of activities, meetings, and various events for assigned staff;
coordinates activities and meetings with other City departments and divisions, the public,

and outside agencies; schedules meetings; coordinates arrangements and set up meeting

space; notify participants; prepare and/or assemble meeting materials;

Processes all invoices, tracks items received and services rendered, monitors division
budget account balances, and assists with tracking grant expenditures and reporting;

Orders and monitors purchases of materials and supplies; Keeps monthly and yearly time sheets for parks and recreation staff, monitoring vacation,
sick, and administrative leave; Prepares parks and recreation staff payroll; prepares and

processes part-time new hire employee forms and records;

Provides staff support for the Parks and Recreation Board, Tree Board, Bike Trails
Committee and Arts Council; prepares meeting packets; attends meetings, takes minutes;

Coordinates reservation and registration system for shelters, campground, programs,
aquatic center and answers questions relating to payments;

Updates website periodically; Prepares, compiles, prints, and distributes annual reports; Assists with Aquatic Center front desk operations as needed; Maintains department vehicles, equipment and fixed asset inventory; Performs other related duties as assigned.
Job Type: Full-time

Pay: $3,966.00 - $5,434.00 per month

Benefits:

401(k) Dental insurance Health insurance Paid time off Tuition reimbursement Vision insurance
Work Location: In person