Job Description

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Job Title: Paralegal - Spine & Orthopaedic Practice

Location: In Person



Reports To: Heath information & Records Manager



Employment Type: Full-time


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Position Overview:

We are seeking a highly organized and detail-oriented Paralegal to join our growing Spine & Orthopaedic practice. The ideal candidate will support our legal and administrative operations by managing medical-legal cases, preparing documentation, coordinating with attorneys, and ensuring compliance with healthcare and legal standards. This role requires exceptional communication skills, attention to detail, and the ability to handle sensitive medical and legal information with professionalism and discretion.


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Key Responsibilities:

Act as the primary liaison between physicians, paralegals, attorneys, patients, and insurance representatives. Obtain, organize, and summarize medical records and reports for case preparation and legal review. Track deadlines for subpoenas, depositions, discovery requests, and other legal documents. Review and manage attorney and provider requests for depositions, IMEs, trials, and narrative reports. Ensuring timely processing of narrative report requests, including record preparation, appointment scheduling/rescheduling, and obtaining necessary imaging reports. Maintain accurate and uptodate patient records, ensuring proper documentation of all communications and requests. Provide excellent customer service to patients, attorneys, and external partners by addressing inquiries, resolving issues, and ensuring timely followthrough. Work with physicians, physician assistants, and provider staff to schedule video depositions and inperson trials as needed. Act as a legal liaison to assist in providing the highest level of quality care and followthrough, consistently monitoring all requests and maintaining professionalism. Perform administrative tasks and support management as needed to meet departmental goals.
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Qualifications:

Education: Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, or a related field. Certification: Paralegal certification preferred (e.g., NALA, NFPA, or equivalent). Experience: 2+ years of experience as a paralegal, preferably in personal injury, medical malpractice, or healthcare law. Technical Skills: Proficiency with Microsoft Office Suite, case management software, and medical record systems (e.g., EMR/EHR). Knowledge: Familiarity with medical terminology, personal injury and workers' compensation procedures, and healthcare documentation standards.
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Core Competencies:

Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information with integrity. Detailoriented with strong analytical and research skills. Professional demeanor and ability to work effectively with physicians, patients, and legal professionals. Must be a team player with a collaborative and professional attitude. Adaptable to a fastpaced, multidisciplinary healthcare environment. Able to manage multiple priorities under strict deadlines. Knowledge of MVA, PIP, and New Jersey NoFault/Fault processes strongly preferred.
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Compensation and Benefits:

Health, dental, and vision insurance. Paid time off and holidays. Retirement plan with employer contribution.

Compensation: In accordance with the New Jersey Pay Transparency Act, this position falls within Pay Grade 7 of the 2025 OPM Salary Table for the NY/NJ/CT/PA region. Compensation will be determined based on experience and education.



Please submit your resume and cover letter for consideration.