Job Description

Full-Time Position

Location

: Corporate

Focus Areas: Event Logistics & Coordination | Facility & IT Coordination | Vendor & Community Partner Relations | Resource & Inventory Management | Evaluation, Reporting & Recordkeeping

Position Summary

:

Reporting to the Engagement Marketing Manager, the Logistics Coordinator plans, coordinates, and supports a wide range of internal and community-facing events that foster connection, celebrate milestones, and strengthen relationships with staff, volunteers, board members, and community partners. This role manages event logistics from concept through completion, including annual event calendars, timelines, vendors, permits, facilities, and supplies. Working closely with cross-functional teams, including IT, facilities, and program staff, the Logistics Coordinator ensures events are inclusive, well-organized, and smoothly executed. The position also collects feedback, tracks participation and outcomes, and provides reports and insights to support continuous improvement and future engagement planning.

Duties & Responsibilities:

Plan and coordinate logistics for internal and community events (staff, volunteer, and board celebrations; trainings, retreats; remembrance ceremonies, donor appreciation, parades, fairs, cultural observances). Develop and maintain annual event calendars with input from departments and stakeholders. Manage event timelines, vendors, permits, supplies, and documentation. Coordinate facility use, room setups, signage, and equipment needs. Maintain inventory of event materials, supplies, and decor. Partner with IT and facilities teams to prepare spaces for hybrid or tech-enabled events. Build and maintain relationships with community partners, vendors, and cultural practitioners. Collaborate with departments to design meaningful staff and community experiences. Collect feedback and track participation, outcomes, and impact of events. Provide reports and insights to the Engagement Marketing Manager to inform future planning.

Skill & Knowledge Requirements:

Competent working knowledge/skills with Windows operation system and Microsoft Office computer software. Excellent organizational and communication skills, both oral and written. Knowledge of general business and office procedures and policies. Ability to use sound judgment and handle multiple tasks concurrently. Flexible and reliable. Ability to carry out oral and written instructions. Self-motivated and able to work independently as well as in cooperation with others. Knowledge of the English rules of grammar, correct telephone etiquette, and general office procedures, i.e., typing and filing. Basic math skills; able to generate accurate data.

Education & Experience Requirements:

High School Diploma. Associates Degree in business or office technology preferred. Minimum of one (1) year experience in related field Operates phone system, computer hardware, calculator, printer, facsimile, copiers and other standard office equipment. Frequent use of personal motor vehicle to run errands as directed.

Hours:

Primarily Monday through Friday 8:00 a.m. to 4:30 p.m., with a half-hour lunch break. Duties may occasionally require after hour work including weekends as needed. Holidays observed.

Upon employment must provide proof of the following:

1-Step TB clearance upon employment, and TB questionnaire annually. Current Hawaii State driver's license. Reliable and safe transportation that meets State of Hawaii legal requirements. Automobile insurance No-fault/Bodily Injury/Property Damage as required by state law. No citations/violations in driving records. [Annual driving abstracts will be obtained]

Pay:

$23.00 - $25.00 per hour

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors.

Benefits:

Health Insurance. Dental Insurance. Vision Insurance. Paid Time off. 403(b). Life Insurance. Disability Insurance. Flexible Spending Account. Mileage Reimbursement. Employee Assistance Program. Qualifying Employer for the student federal Public Loan Forgiveness Program.
For more information, apply for this position, or view our current job opportunities go to our website

www.hawaiicarechoices.org/careers.

Pay: $23.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Paid time off Referral program Retirement plan Vision insurance
Work Location: In person