Job Description

The consolidated United States District and Bankruptcy Court for the District of Idaho invites applications for the position of Full-Time Operations Specialist in our Boise courthouse. Operations Specialists perform various functions and are responsible for answering incoming calls, receiving over-the-counter filings, collecting and receipting filing fees, responding to copy requests, processing and distributing incoming and outgoing mail. Additional duties may include maintaining and processing case information and managing the progression of cases from opening to final disposition, in accordance with approved internal controls, procedures, and rules. They may perform case administration functions such as noticing, managing the progression of cases, maintaining official case records, monitoring the completion of required procedural steps, preparing case documents for appeal, reviewing filed documents to determine conformity and taking appropriate action, ensuring that all orders and automated entries are appropriately and accurately docketed, and making summary entries on the docket of all documents and proceedings.

Representative Duties:

Answer and route incoming calls and assist the public at the Clerk's Office intake counter. Provide basic information to the public, bar, and the Court. Perform cashier duties according to internal control procedures. Collect appropriate fees and accept deposit of cash for appearance bonds, cash release, and cash cost bonds in admiralty cases. Issue receipts. Secure funds in cash register and balance cash drawer at end of the day. Process incoming and outgoing mail. May perform duties related to petit and grand juries. Ensures the court's policies and procedures are carried out appropriately while maintaining high levels of accuracy and integrity. Check for prior or prohibited filings. Accept appropriate documents for filing. Open cases in case management systems. Assign case numbers, judge, and trustee if necessary. Docket initial opening events. Docket Clerk's judgments, issue summonses and subpoenas, make certified copies, and sign writs. Maintain official case record in an electronic case filing environment. Review documents for accuracy, completeness and conformity with the bankruptcy and district rules, and ensure all documents are filed. Assist in case management by ensuring that all automated entries are properly docketed and appropriately linked for proper case management. Ensure data quality. Make summary entries of all documents and proceedings on the docket. This includes, but is not limited to, pleadings, petitions, motions, complaints, minutes, and orders. Take appropriate action on filed documents and orders. Quality assure all docket entries made by attorneys, courtroom deputies, finance and chambers staff and makes appropriate changes, corrective entries, etc. Monitor case activity, deadlines and status. Research and respond to inquiries of status obtained. Prepare, ship and retrieve records from the appropriate Federal Records Center. Scan, copy, and file documents accordingly. Assist attorneys and their staff in filing documents correctly in CM/ECF. Perform other duties as assigned.

Minimum/Required Qualifications:

One year of specialized experience equivalent to work at the CL-23, which is defined overall as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Court Preferred Qualifications:

Prior court and/or legal experience. A Bachelor's degree in a relevant field of study, to include Political Science, Criminal Justice, Business Administration, Public Administration or similar. Experience in managing a heavy call volume. Direct customer service experience involving significant public contact and personal interaction. Ability to independently coordinate, organize, prioritize and complete multiple tasks in a timely manner while ensuring attention to detail.

Benefits:

A generous benefits package includes the following:

13 days of paid annual leave per year during the first three years of federal service. Accrual rate increases with additional years of service. 13 days of paid sick leave per year (unlimited accumulation) 11 paid holidays per year Health benefits under the Federal Employees' Health Benefits Program (FEHB) Dental and Vision Insurance (FEDVIP) Life insurance benefits under the Federal Employees' Group Life Insurance Program (FEGLI) Flexible benefits program Thrift Savings Plan participation (with up to 5% employer matching contributions)

Process/Disclosures:

Application forms (AO-78) and the complete vacancy announcement are available on our website in fillable format at https://id.uscourts.gov/clerks/careers/Current_Job_Opportunities.cfm or at any of our office locations.

You must submit a letter of interest, current resume, and AO-78 in one PDF to careers@id.uscourts.gov to be considered for this position. Incomplete submissions will not be considered.

Job Type: Full-time

Pay: $44,259.00 - $71,932.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance
Work Location: In person