Job Description

Operations Specialist

-------------------------

Requisition ID

req34968

Working Title

Operations Specialist

Position Grade

11

Position Summary

The Undergraduate Medical Education (UME) department is seeking a highly organized and detail-oriented Operations Specialist to support the Preceptorship Program and the Rural and Urban Underserved Program (RUUP). This pivotal role requires a self-motivated individual who excels in a dynamic, multitasking environment and demonstrates strong initiative and independent decision-making.


The selected candidate will lead the administrative coordination of the UME Preceptorship Practical Immersion Experience (PIE) and continuity clinic programs. Responsibilities include facilitating clinical site and preceptor assignments for medical students across Albuquerque and throughout rural and urban communities in New Mexico, managing compliance and credentialing for over 300 students, and coordinating all related affiliation agreements.


In addition, this role supports RUUP's administrative and fiscal operations by organizing seminar series, overseeing the planning and execution of the RUUP Annual Conference, and coordinating student rotations with preceptors at rural clinical sites.

Additional duties and responsibilities include:

Manage daily administrative and fiscal activities for RUUP, including logistics for student seminars and rural rotations, and offer strategic and operational support for evolving departmental initiatives. Oversee budget planning, forecasting, and reconciliation for RUUP and PIE programs, including travel, housing, and other reimbursements for participating students. Facilitate and maintain agreements between volunteer preceptors, clinical sites, ensuring credentialing and student compliance requirements are fully met. Provide operational support to both the RUUP Director and UME Preceptorship Director, coordinating program timelines, organizing meetings, and collaborating with key stakeholders to address and resolve issues related to students, preceptors, or clinical sites. Supervision of Education Support Coordinator position including hiring, mentoring, and professional development.


See the Position Description for additional information.

Conditions of Employment

Minimum Qualifications

High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.


Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Demonstrated excellence in customer service, with strong interpersonal and communication skills within both team and cross-functional environments. Prior experience with staff supervision, including hiring, mentoring, and professional development. Proficient in financial oversight, including budget planning, expenditure tracking, and maintaining accurate records. Advanced proficiency in Microsoft Office Suite (Word and Excel) and familiarity with project management tools such as Smartsheet (e.g., automation, dashboards, timeline management). Proven ability to plan, execute, and manage programs in an academic or medical education setting. A collaborative and creative problem-solver who thrives both independently and as part of a team.

Additional Requirements

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

Preceptorship (524M)

Employment Type

Staff

Staff Type

Regular - Full-Time

Term End Date

Status

Exempt

Pay

Monthly: $3,802.93 - $5,097.73

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

11/7/2025

Eligible for Remote Work

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.


Please attach 1) a cover letter and 2) an updated resume. Your cover letter (up to 500 words) should address each of the preferred qualifications listed on the job-posting summary.

Positions posted with a Staff Type of

Regular

or

Term

are eligible for the Veteran Preference Program. See the

Veteran Preference Program webpage

for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.



The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.