Job Description

Job Summary

We are seeking a highly organized and proactive Operations Assistant to support our team with a variety of administrative and project coordination tasks. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various software tools. This role offers an opportunity to contribute to the smooth functioning of our organization while gaining valuable experience in administrative operations, event planning, and project support.

Responsibilities

Provide executive administrative support, including calendar management and scheduling using Microsoft Outlook Calendar and Google Workspace. Assist with event planning and coordination for company meetings, conferences, and special events. Manage office operations, including filing, data entry, and maintaining organized records. Handle phone etiquette for multi-line phone systems and front desk duties, ensuring professional communication with clients and visitors. Perform bookkeeping tasks using QuickBooks and assist with basic bookkeeping responsibilities. Support project coordination efforts by tracking deadlines, preparing reports, and assisting with document proofreading and transcription. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for document creation, editing, and presentation preparation. Manage electronic signatures through DocuSign and facilitate document workflows. Provide customer service support by responding to inquiries and assisting with administrative needs as they arise. Maintain organizational efficiency through effective filing systems and data management practices.

Qualifications

Proven experience in office management, administrative support, or personal assistant roles. Strong organizational skills with the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools. Experience with QuickBooks, bookkeeping, or accounting software is preferred. Excellent typing skills along with proofreading and transcription abilities. Exceptional phone etiquette skills and experience managing multi-line phone systems. Ability to handle calendar management efficiently using Microsoft Outlook Calendar or similar tools. Strong communication skills--both written and verbal--and professional demeanor. Knowledge of event planning processes and project coordination is a plus. Previous office or clerical experience is highly desirable. This position is an excellent opportunity for individuals seeking to develop their administrative expertise within a dynamic organization committed to operational excellence.
Job Type: Part-time

Pay: Up to $20.00 per hour

Expected hours: No more than 20 per week

Benefits:

Flexible schedule Paid time off Tuition reimbursement
Work Location: Hybrid remote in Atlanta, GA 30326