Job Description

Motivated, organized, and driven to make a difference? Join our dedicated team at the Utah State Hospital on the Maple Unit and play a vital role in supporting the crucial work we do. As an Office Specialist I, you'll be the backbone of our administrative operations, ensuring smooth and efficient workflows that directly contribute to patient care and recovery.
Principal Duties
The Maple Unit Secretary is responsible for:
Provide office support to a variety of Maple unit staff.
Transcribe Dr. notes, orders, meetings, records, etc.(In an accurate and timely manner).
Maintain calendars, plan, and assist with meetings, events, conferences, etc.
Receive calls and visitors, relay messages, provide information.
Prepare and/or process documents locating and assembling records and information and preparing and generating recurring reports.
Write or draft correspondence, reports, documents and/or other written materials.
Maintain files and databases.
Copies and collate documents, send emails and perform similar office tasks.
Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individuals.
Process a variety of agency documents by reviewing for accuracy and completeness, updating information, evaluating against policy, and helping ensure compliance with professional standards.
other tasks which may include, but are not limited to: performing basic accounting functions, maintaining calendars, schedules and coordinating appointments, in-person and online meetings, training, facilities and other activities as well as ordering, receiving and storing materials, and/or supplies as needed.
Perform general office duties.
The Ideal Candidate
The person we are seeking for this position has:
Advanced organizational and time-management ability.
Beginner-level knowledge of medical and/or mental health terminology.
Excellent computer skills, including Microsoft Office, Google Office features (calendar, email, sheets, docs) and is a competent typist at least 60 wpm.
Strong English language skills, including both written and verbal communication.
Knowledge of applicable laws, rules, regulations and policies/procedures.
The ability to learn and apply policies, procedures, rules and laws to assist the treatment team solve problems in ways that promote the objectives of the hospital.
Is very organized and has a keen eye for attention to detail.
Superior customer service skills.
Has previous office assistant or related work experience.
Why You Should Join Our Team This is more than just a job; it is an opportunity to apply your specialized skills in a mission-driven environment. You will be a valued member of a team dedicated to supporting one of Utah's most important healthcare institutions. In addition to a competitive salary, the State of Utah provides a comprehensive benefits package to support you and your family.

• Health Insurance: Multiple medical plan options, including a High Deductible Health Plan with an associated Health Savings Account. Opt-out cash benefit available.
• Dental & Vision: Multiple dental and vision plan options available.
• Paid Leave: Accrue 4 hours of annual leave and 4 hours of sick leave per pay period, with accrual rates increasing with state longevity. 12 paid holidays per year.
• Retirement: A generous 10% employer contribution to your Utah Retirement Systems (URS) account (Tier II). Options include a Pension/401(k) Hybrid Plan or a Defined Contribution Plan.

To review the full benefits summary and access a Total Compensation Calculator, please visit the main state benefits page .
Addition Benefits:
Beautiful campus
Cafeteria on site with meals, snacks and drinks available for purchase
Access to a UTA bus pass
Access to comfort rooms while on campus, and as well as other mental wellness benefits
Access to the Utah State Hospital Disc Golf Course
The Agency:
Joining our team will allow you to provide excellent care in a safe and respectful environment to promote hope and improved quality of life for individuals with mental illness. For more information about the Utah State Hospital, our philosophy, mission, and treatment programs, we invite you to browse .
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
You must successfully pass a criminal history check.
Department of Human Resource Management and the Department of Health and Human Services rules regarding promotions and transfers apply to current employees. * The Utah State Hospital is a smoke free environment. No tobacco use is allowed on the campus grounds

• Only applicants that meet minimum qualifications will be contacted.
• Preference may be given to applicants with transcription experience.

Benefits:
The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: . To access a Total Compensation Calculator in Excel format click .
FMLA General Notice:
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Skills Required