Job Description

Job Title:

Office Services Manager & Executive Assistant to the President

Location:

Amherst, NY

Employment Type:

Full-Time, On-site (Monday-Friday)

Salary Range:

$70,000 - $110,000 annually (based on experience and qualifications)

About the Role:

We are seeking a highly organized, proactive, and professional Office Services Manager & Executive Assistant to support the President and oversee daily office operations. This role offers a unique opportunity to work in a dynamic environment, collaborating with leadership and contributing directly to the success of the organization. The ideal candidate thrives in high-energy settings, demonstrates excellent judgment, and can manage multiple priorities with discretion and efficiency.

Key Responsibilities:

Executive Leadership Support

Serve as the primary point of contact for the President. Manage complex calendars, coordinate meetings, and handle various arrangements. Prepare correspondence, reports, and presentations on behalf of the President. Support board and leadership meetings, including agenda preparation, note-taking, and follow-ups. Maintain strict confidentiality of sensitive company and personnel information. Assist with special projects, research, and executive initiatives. Anticipate potential challenges and provide proactive solutions.
Office Services Management

Lead and oversee the Office Services Team to ensure top-level support to executive staff. Build and maintain strong working relationships across departments and leadership. Serve as liaison with executive assistants and other key stakeholders. Collaborate with the Corporate Travel Coordinator on travel arrangements, airline, and hotel negotiations. Develop, implement, and maintain office procedures and processes. Manage staff schedules, resources, performance evaluations, and compensation.

Qualifications:

8+ years of executive support experience, including supervisory responsibilities. Exceptional interpersonal, communication, and organizational skills. Strong problem-solving abilities and anticipatory thinking. Extensive experience with Microsoft Office Suite. Highest level of discretion and ability to maintain confidentiality.

Why Join Us:

This is an opportunity to grow professionally while making a meaningful impact in a collaborative work environment. If you are looking for a role where you can contribute actively, develop personally and professionally, and make a lasting difference, this position is an excellent fit.

Equal Opportunity Statement:

We are an Equal Employment Opportunity employer and are committed to fostering an inclusive workplace. All qualified applicants will receive consideration without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, sexual orientation, gender identity, or any other protected characteristic.

Note:

Candidates must be legally authorized to work in the U.S. on a permanent basis. This position is not eligible for employer-based visa sponsorship.

Job Type: Full-time

Pay: $70,000.00 - $110,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance
Experience:

executive support: 8 years (Required)
Ability to Commute:

Amherst, NY 14228 (Required)
Work Location: In person