Job Description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.



Dinsmore is seeking a part-time Office Services Clerk/Receptionist at our Bloomington, IN location.



Responsibilities



Answer the telephone and take complete and accurate messages for attorneys/staff/clients or direct caller to voicemail, when appropriate Greet and log in all visitors and/or visiting attorneys and personnel from other Dinsmore offices and inform Regional Office Administrator of such visitors Assign and coordinate meetings, and make arrangements with food service vendors Ensure that all requests for space, catering, and AV equipment are managed well Maintain a secure environment at reception area and floor entrances, ensuring that clients or guests, including former employees, do not enter our space without approval Maintain and be aware of daily conference room schedules Direct people with a positive attitude Direct inquiries from clients, guests and employees to the appropriate departments Knowledgeable of all personnel and departments in the office. Utilize appropriate resources to provide information regarding personnel and departments in other offices of the firm as needed Work with Regional Office Administrator for resolution when conference schedule conflicts arise Assist with collection, sorting, and delivery of daily mail Coordinate and assist with local delivery (downtown area) of documents and packages on a daily scheduled basis Handle all emergency deliveries Assist with document production Assist with conference room set-up ensuring rooms are cleaned and properly stocked Assist with maintaining inventory of office supplies Assist with technology set-ups for new employees Perform general office duties All other duties as assigned or required

Requirements



Prior customer service or receptionist experience Prior law firm and/or concierge experience a plus Exhibit proficiency in the Microsoft Office suite, iManage and other firm applications a plus College degree preferred Ability to conduct work with strong personal and professional ethics and integrity Ability to provide excellent customer service Must be able to create, edit, proofread, and finalize all written communication, including emails, memos, documents, etc. Must be detail oriented with a high degree of accuracy Possess excellent organizational skills, attention to detail, and ability to prioritize and manage multiple tasks Exhibit professionalism Valid driver's license and daily access to a personal vehicle 1-2 years of experience working in an office environment High school diploma is required; Associate's degree or Bachelor's degree is preferred Ability to work additional hours as needed

Equal Opportunity Employer