Job Description

Job Summary

We are seeking a dedicated and detail-oriented Office Representative to join our team. This role is essential for ensuring smooth office operations and providing exceptional customer service. The ideal candidate will possess strong organizational skills, be proficient in various office software, and have experience in clerical and administrative tasks. Bilingual candidates are highly encouraged to apply.

Responsibilities

Manage front desk operations, including greeting visitors and answering inquiries Handle multi-line phone systems with professionalism and courtesy Provide excellent customer support through effective communication Maintain accurate filing systems and perform data entry tasks Assist with calendar management and scheduling appointments Utilize QuickBooks for bookkeeping and financial tracking Support office management tasks, including inventory control and supply ordering Proofread documents for accuracy and clarity Collaborate with team members to ensure efficient office workflow Perform clerical duties such as typing, organizing files, and managing correspondence Take payments Others

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Strong computer literacy with the ability to learn new software quickly Excellent organizational skills with a keen attention to detail Effective time management skills to prioritize tasks efficiently Knowledge of phone etiquette and customer service best practices Experience as a dental receptionist or medical receptionist is a plus Familiarity with bookkeeping principles is desirable Previous experience as a personal assistant or in an administrative role preferred Bilingual abilities are are required
Join our team as an Office Representative where you will play a vital role in creating a welcoming environment for clients while ensuring the efficient operation of our office. Your contributions will be valued as we strive for excellence in service delivery.

Job Type: Full-time

Pay: From $14.75 per hour

Benefits:

Paid time off
Work Location: In person