Job Description

Job Overview

We are seeking a dedicated and experienced Office/Program Manager to oversee and coordinate various projects within our organization. The ideal candidate will possess strong leadership skills and a comprehensive understanding of project management methodologies. This role requires a strategic thinker who can manage budgets, streamline processes, and enhance organizational efficiency. The Program Manager will work closely with cross-functional teams to ensure successful project delivery while adhering to timelines and quality standards.

Responsibilities

Develop and manage program budgets, ensuring proper allocation of resources. Utilize project management methodologies to plan, execute, and close projects effectively. Oversee the implementation of systems and processes that enhance operational efficiency. Facilitate communication and collaboration among team members using tools like Confluence. Monitor project progress, identify risks, and implement mitigation strategies. Collect and analyze data to inform decision-making and improve processes. Lead process management initiatives to optimize workflows across departments. Employ Six Sigma principles to drive quality improvements in project outcomes. Manage time effectively to meet deadlines while balancing multiple projects. Process ADP Payroll using QuickBooks Time Platform. Process A/P; A/R; Invoicing within Quickbooks.

Experience

Proven experience in program or project management within a relevant industry. Strong organizational skills with the ability to manage multiple priorities simultaneously. Familiarity with project management tools such as VersionOne is preferred. Demonstrated ability in budgeting and financial management for projects. Excellent time management skills with a focus on delivering results efficiently. Experience in data collection and analysis to support program objectives. Knowledge of process management techniques and best practices.
We encourage candidates who are passionate about driving projects forward through effective leadership and strategic planning to apply for this exciting opportunity.

Are you a motivated and resourceful professional looking for an exciting seasonal opportunity?

St. Joe County Recycling is seeking a dedicated Office & Program Manager to oversee our Seasonal Leaf Collection Program and perform all office functions including Quickbooks. This is a fast-paced, high-demand role that requires exceptional organizational skills and a commitment to excellence in serving our community.

Key Program Responsibilities (Seasonal from Mid October - Mid December)

Serve as the primary point of contact for the program by answering phone calls and responding to emails promptly. Dispatch, schedule and coordinate leaf collection vac crews & autovac collection trucks to ensure timely and efficient leaf pick up. Troubleshoot and resolve any issues that arise during the program, using strong problem-solving skills. Utilize technology to manage schedules, track progress, and maintain records. Support basic HR functions, including staffing coordination and scheduling. Perform all office management tasks to ensure smooth program operations. Handle multiple priorities simultaneously, demonstrating a high level of adaptability. Ensure accurate data entry and reporting for program accountability.
Qualifications

Proven Resilience in High-Pressure Environments: Ability to stay calm, focused, and effective when managing multiple tasks and tight deadlines. Technical Proficiency: Strong skills in office software (e.g., Microsoft Office Suite, Google Workspace, Quickbooks, and dispatch systems. Comfortable learning new tools and technology as needed. HR and Administrative Experience: General understanding of hiring processes, scheduling, and staff coordination. Previous experience in office management required but this office is you plus a few added staff for the Leaf Program. Strong Problem-Solving Skills: A proactive thinker who can identify potential challenges and implement solutions quickly. Exceptional Organizational Skills: Ability to prioritize tasks and manage competing demands effectively, ensuring smooth program operations. Flexibility and Commitment: Willingness to adjust to fluctuating work hours as the demands of the program evolve.
While we strive to maintain work-life balance, there may be times when extended hours are required to meet program goals.

Why Join Us?

This is more than a job, it's an opportunity to make a meaningful impact in your community. You'll work alongside a passionate team dedicated to keeping our neighborhoods beautiful, clean and smoke free.

If you're ready to take on a rewarding challenge, we want to hear from you!

See the Program website at www.sjclp.com

Job Types: Full-time, Part-time, Contract, Temporary

Pay: $50,000.00 - $80,000.00 per year

Expected hours: 40 - 50 per week

Benefits:

Dental insurance Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance
Application Question(s):

Do you have at min 2 years Quickbooks Experience?
Work Location: In person