Job Description

Industrial Manufacturer in Central New Jersey is seeking an Office Manager/Sales Coordinator.
Office Manager/Sales Coordinator:
Responsibilities:

• Perform all clerical and administrative tasks associated with marketing, advertising, quoting, and selling efforts
• Establish and maintain systems to enable Sales Reps and Management to effectively and efficiently maximize sales opportunities and convert quotes, leads, contacts, etc into profitable sales
• Produce division"s weekly bookings, shipping and backlog performance reports every Wednesday morning
• Produce division"s monthly open quotations status and rep activity reports on the last day of every month
• Send out literature to prospects who request by phone within 24 hours of receipt of request
• Operate as fill in for the following:
• Material expediting as directed
• Fill in as receptionist when needed
• Updating information from Production Scheduling Meeting
• Establish and maintain a tracking system to document and evaluate the efficiency and effectiveness of marketing, advertising and other sales promotional efforts
• Follow up on leads from marketing on Linked in or in print
• Create and maintain a 'Contact Management System' utilizing SuperOffice
• Inquire about current needs, refer any technical questions to appropriate persons
• Update status spreadsheets
• Assist in planning trade shows and attend when directed
• Maintain a filing system for quotes submitted
• Follow up on quote status with Sales Representatives
• Update tracking systems accordingly (i.e., SuperOffice, files/spreadsheets or other systems being used for tracking.)
• Submit quotes using the GPS System that have been approved by salesperson
• Respond to requests for additional information, get salesperson assistance in interpreting quotes, entering negotiations, and/or other matters pertaining to price, delivery and other significant terms and conditions
• Maintain Customer Database and orders on Profit Key
• Schedule and prepare for order entry meeting
• Set up Project Management Check list in Asana and complete tasks
• Send acknowledgment letters to customers as directed after approval
• Advise customers regarding changes in ship date after receiving approval from Ownership, Sales and Operations
• Advise customers of inconsistencies in their purchase orders and terms (through Ownership, Accounting and Sales)
• Work with freight forwarders on overseas shipments

Job Requirements
Qualifications:

• A two or four year degree in Business Administration, Communication, Marketing or other related area with two years already completed
• 3+ years experience as an Office/Sales Administrator with proven experience in support and clerical work
• Proficient in computers and full Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook
• Excellent data entry and typing skills - 50 WPM or better
• Possess a customer service-focused mindset, attitude, and skills utilization
• Must be able to collect and organize detailed data into spread sheet format, convert into meaningful charts and summarize for management use
• Requires excellent clerical and administrative skills with in-depth knowledge and experience in Microsoft Office Suite
• Self-starter with a proactive approach to and ability to prioritize
• Upbeat and friendly personality, willing to make phone calls daily.
• Strong telephone skills in dealing with potential and current customers plus sales representatives
• Ability to handle routine, repetitive and detail-oriented tasks

Salary Range: $65,000-$75,000/year (dependent on experience)
Rachel Burke
Synerfac Technical Staffing
Phone: 732-271-9333
rburke@synerfac.com

Skills Required