Job Description

We are pleased to be hiring a

full time office manager (in training)

at our veterinary general practice! We are a small animal hospital in a charming setting on the banks of the DuPage River in Naperville, IL. We have educated clientele, a dedicated staff, and exceptional equipment (digital radiographs, dental x -ray, ultrasound, in-house lab, and more). We have traditional hours (

clinic hours are

M-F 8-6, Sat 8a-12p

) with no emergency hours; we are locally owned and have been at our location for 50 years! We would love to welcome you to our team! Check us out online and on Facebook, and we look forward to meeting you!

Our office manager has been with us for almost has long as the clinic has been open (over 45 years!), and we would like to train our new office manager with her before her retirement!

This is not an urgent position for us to fill - we are looking for the right person to join & help lead our team!

FULL TIME POSITION INFO

: Since this would be a new position (to train under our current manager), the hours can be determined, but would be expected to be full time, including evenings and Saturdays. Business hours are 8-6 Mon-Fri and 8-12 on Saturday. This position would include one weekday off per week, but applicants must be able to work through 6 PM and work most Saturdays as well.

Total hours per week would be expected 32-40 hours/week.

Additional hours can be obtained by filling in for other receptionists when they are on PTO, & the schedule is subject to change. Please note that unscheduled absences (calling in/off of work) result in accumulation of points that result in negative consequences, including possible reduction in pay and possible termination - employees are valued & we need our employees to be committed to their coworkers & the functionality of our clinic. You are important! Make sure this schedule works for you!

Position Summary:

Seeking an organized, motivated Office Manager to oversee daily clinic operations, staff management, client relations, and administrative tasks in a busy small animal veterinary practice. This role combines HR coordination, reception supervision, and running in-house labwork oversight to ensure smooth, efficient, and compassionate service delivery.

Please note that this unique position at our 2.5 dr small animal clinic involves being able to run all in-house labwork (bloodwork, fecal, urine, and derm/ear cytologic testing), as well as being able to run the front desk (reception area) when needed.

There are two other long-term current staff members (including our office manager and inventory manager) that would be helping to coach you in the other various managerial aspects. HR experience--including hiring, employee management, training, and benefits coordination--is beneficial.

Key Responsibilities:

Manage HR functions: hiring, onboarding, scheduling, and performance reviews Supervise front desk and client service operations Handle billing, payroll coordination, and inventory management Run in-house lab testing and maintain lab supplies Ensure compliance with veterinary regulations and accurate recordkeeping Support veterinarians and staff with workflow coordination Maintain clinic facilities and equipment, as well as vendor relationships Resolve client concerns and promote a positive clinic atmosphere Train new employees on applicable aspects of patient care and client service

Qualifications:

2+ years of veterinary medical experience preferred Strong leadership, communication, and multitasking skills Proficiency with veterinary practice software and Microsoft Office Familiarity with lab procedures and medical recordkeeping

Awesome Benefits:

Paid time off Paid holidays Health/Dental/Vision insurance Employee discount ('at cost' pet care, after 60 days, for personal pets) 401(k) / SIMPLE IRA matching (after one year) Supplemental insurance (optional, AFLAC) Uniforms/scrubs CE allowance for CVTs Wellness gift card monthly raffles
We look forward to meeting you!

http://napervillevets.com
https://www.facebook.com/County-Line-Animal-Hospital-202965526402932/

Job Type: Part-time

Pay: $20.00 - $26.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Paid time off Retirement plan Uniform allowance Vision insurance
Application Question(s):

Please describe your interest in our office manager position & applicable experience that you have - thank you!
Work Location: In person