Job Description

A growing

engineering firm in Reno

is seeking a proactive and experienced

Office Manager

to oversee day-to-day office operations and support project teams and firm leadership. This role is ideal for someone who thrives in a technical, fast-paced environment and can take ownership of administrative systems, basic accounting functions, and internal coordination across multiple engineering projects.

Responsibilities

Supervise and support administrative staff while ensuring smooth daily office operations. Manage phones, emails, calendars, meeting schedules, and general office communications for project managers and engineers. Oversee bookkeeping and administrative accounting tasks, including A/P, A/R, invoice processing, time and expense tracking, and basic payroll support. Coordinate vendor relationships, professional service providers, and office and equipment maintenance. Maintain organized digital and paper filing systems for project documents, contracts, proposals, and reports. Assist with the preparation of proposals, reports, and internal tracking spreadsheets as requested by leadership. Develop and refine office procedures, templates, and workflows to improve efficiency and consistency.

Qualifications

Minimum 3 years of office management or senior administrative experience;

engineering, architecture, or professional services firm experience strongly preferred.

Strong proficiency in Microsoft Office (Word, Excel, Outlook); experience with

QuickBooks

or similar accounting software. Experience with bookkeeping, billing, and time/expense or project-cost tracking. Excellent organizational, communication, and problem-solving skills. Ability to manage multiple priorities, meet deadlines, and maintain confidentiality. Reliable, detail-oriented, and comfortable working with technical staff and project documentation.

Why Join Us

Competitive pay based on experience. Collaborative, professional environment with exposure to a variety of engineering projects. Opportunity to contribute to the growth and structure of an established local engineering firm.

Work Location:

In person

Apply today with your resume and a brief cover letter describing your office management and bookkeeping experience.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person