Job Description

Our office is looking for a friendly, organized, and dependable

Office Manager & Receptionist

to join our wellness clinic team. This role is ideal for someone who enjoys helping others, thrives in a calm yet busy environment, and can keep daily operations running smoothly.

Responsibilities:

Oversee daily clinic operations and ensure a smooth, welcoming patient experience. Greet and check in patients; manage scheduling, cancellations, and follow-ups. Answer phones, respond to emails, and handle patient inquiries professionally. Coordinate patient flow between chiropractic, physical therapy, and massage services. Process payments, and maintain accurate patient records. Supervise front-desk staff and uphold HIPAA compliance and clinic policies. Manage office supplies, vendor relations, and overall clinic organization. Support hiring, staff scheduling, and onboarding. Prepare basic financial and performance reports for management. Assist with marketing, patient communication, and community outreach.

Qualifications:

Previous experience in a healthcare, wellness, or clinic setting (preferred). Strong organizational and multitasking skills with attention to detail. Excellent communication and customer service abilities. Proficient in scheduling software, EMR systems, and Microsoft Office/Google Workspace. Ability to manage staff schedules and maintain a smooth daily workflow. Professional, calm, and friendly demeanor with patients and staff. Reliable, punctual, and able to maintain confidentiality (HIPAA compliance). Strong problem-solving skills and ability to adapt in a fast-paced environment.

Benefits:

- Competitive hourly rate based on experience

- Free Chiropractic and Physical Therapy services

- Discounted Massage rate

- Cozy/low stress Work Environment

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Benefits:

Employee discount Flexible schedule Paid time off
Work Location: In person