Job Description

Overview

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, communication, and organizational skills, with experience in office management, bookkeeping, and human resources. This role offers an opportunity to contribute to a dynamic environment where attention to detail and multitasking are essential. The Office Administrator will play a key role in ensuring smooth operations across departments, managing schedules, vendor relationships, and supporting team development.

Duties

Manage calendar scheduling and coordinate appointments for staff and executives Oversee front desk operations, including multi-line phone systems and visitor management Handle clerical tasks such as filing, data entry, and maintaining organized records Assist with bookkeeping, invoicing, and basic accounting using QuickBooks or similar software Support human resources functions including onboarding, training & development, and employee records management Coordinate vendor management activities, including procurement and service scheduling Supervise event planning for company meetings, seminars, or special events Manage payroll processing and ensure compliance with relevant policies, able to due certified payroll for government projects Oversee office supply inventory and procurement processes Support office management tasks to ensure a productive work environment Provide excellent phone etiquette and communication skills in all interactions

Skills

Proven experience in office administration or office management roles Strong organizational skills with the ability to prioritize tasks effectively Excellent communication skills--both verbal and written Proficiency in QuickBooks Online, calendar management tools Working with multi-state agencies for tax and business licensing Experience with bookkeeping, payroll processing, budgeting, and vendor management Background in human resources functions such as onboarding and training & development Ability to supervise team members and manage projects efficiently Familiarity with medical office management is a plus but not required Demonstrated ability to handle clerical tasks such as filing and front desk responsibilities with professionalism Strong attention to detail combined with the ability to multitask in a fast-paced environment
Pay: $30.00 - $35.00 per hour

Benefits:

Flexible schedule Health insurance
Work Location: In person