Job Description

Position:

Office Manager

Status:

Full-Time / In-Office Position

Schedule:

9:00 a.m. to 5:00 p.m. Monday through Friday

Benefits:

Yes, Selective

Location:

McCleary, WA

Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This pivotal role combines administrative excellence with team leadership, ensuring smooth office functioning, effective communication, and efficient management of resources. As an Office Manager, you will serve as the backbone of our organization, fostering a positive workplace atmosphere while overseeing essential administrative tasks, vendor relationships, and team coordination. Your proactive approach and exceptional organizational skills will help us maintain a productive, welcoming, and well-managed office space that supports our company's growth and success.

Responsibilities

Oversee all office operations, including front desk management, multi-line phone systems, and visitor reception to ensure a professional and friendly environment. Manage calendar scheduling for meetings, appointments, and company events, coordinating logistics to maximize efficiency. Supervise administrative staff and support team members through training, development initiatives, and performance feedback to foster a motivated and skilled workforce. Coordinate event planning activities such as meetings, company gatherings, or community outreach events to promote engagement and team cohesion. Handle vendor management by negotiating contracts, overseeing service delivery, and maintaining strong relationships with suppliers for office supplies, maintenance services, and other vendors. Oversee bookkeeping tasks including invoicing, expense tracking, petty cash management, and basic payroll processing using QuickBooks or similar accounting software. Assist with human resources functions such as onboarding new employees, maintaining personnel records, managing leave requests, and supporting HR compliance efforts. Prepare budgets for office expenses and monitor expenditures to ensure cost-effective operations. Maintain filing systems--both physical and digital--to ensure documents are organized for easy retrieval and compliance purposes. Support medical or specialized office management needs where applicable by coordinating appointments or managing confidential health-related documentation. Ensure effective communication across departments through clear email correspondence, internal memos, and team meetings. Conduct clerical duties such as data entry, document preparation, copying, scanning, and mailing to support daily workflows. Uphold excellent phone etiquette while managing inquiries from clients or visitors professionally and efficiently. Perform other office and field job duties as assigned.

Experience

Proven experience in office management or administrative roles within a professional environment. Supervising experience demonstrating leadership capabilities in managing teams or staff members effectively. Familiarity with QuickBooks or comparable bookkeeping/accounting software is highly desirable. Strong skills in schedule management and calendar organization to coordinate multiple priorities seamlessly. Experience in vendor management--negotiating contracts and maintaining supplier relationships--preferred. Background in human resources functions such as onboarding processes, payroll support, or employee relations is advantageous. Knowledge of budgeting processes coupled with bookkeeping expertise to manage office expenses responsibly. Prior experience in medical office management or specialized administrative roles is a plus but not required. Excellent communication skills with the ability to handle front desk responsibilities confidently while maintaining professionalism on multi-line phone systems. Exceptional organizational skills necessary for filing systems management and multitasking across various administrative duties. Join us as an Office Manager to lead our team with enthusiasm! Your proactive approach will empower our workplace--creating an environment where efficiency thrives and every team member feels valued. We're committed to supporting your growth through ongoing training & development opportunities while fostering a collaborative atmosphere built on clear communication and shared success.
Job Type: Full-time

Pay: $30.00 per hour

Expected hours: 40 per week

Benefits:

Health insurance Paid time off Professional development assistance
Work Location: In person