Job Description

Position Available
Part Time Office Administrator

Northridge Lutheran Church, Kalispell, MT

General Description:

The Office Administrator will act as Office Manager to the Pastor; perform reasonable and defined administrative services as time provides for officers of the congregation. This person will be responsible for the front office and the reception area, both in appearance and management. The Office Manager will act as a general information provider for both staff and congregation and will manage and help to facilitate inter-office and congregational communications. Loyalty to the Pastor, staff, and elected leaders of the congregation is expected. A part of the loyalty is confidentiality. Further, this person shall be committed to good human relations skills. This person should be flexible, expecting emergencies, pressure, crises, and interruptions. Ability to respond with calmness, intelligence and a sense of humor is crucial.

Reports to:

Pastor, Northridge Lutheran Church

Specific Duties:

Daily

Serving as receptionist, maintain welcoming atmosphere in front office and reception area; answer phones and maintain regular office hours, locking and unlocking facilities when necessary Manage typical office communications for Pastor, staff, and others; Perform document management and maintenance; File minutes, documents and copies of work performed both on computer and hard copies to filing cabinets Maintain the master calendar of church events and track schedules of events and staff Perform agreed upon secretarial tasks for the Pastor, staff, and volunteer leaders. Send out prayer chain requests by email;
Weekly

Prepare worship bulletins for all worship services Email bulletins to home-bound, prepare/email reminder to volunteers assisting with worship Prepare, maintain and update list of prayer concerns Update the church website and Facebook site as needed (sermons, calendar changes, etc.) Perform bookkeeping tasks: manage checkbooks, write checks, Coordinate the Simply Giving Program through Vanco - keep track of statements and all correspondence and give information to Financial Secretary.
Monthly

Prepare newsletter Prepare certain documents for Boards
Periodic Duties

Fill out baptismal and confirmation certificates; Compile vital statistics and maintain church records as per current practices; Assemble and print semi-annual reports; Prepare and submit ELCA annual report; Manage publicity and facility use requests Ensure that all office equipment is operating properly; contact necessary people for technology issues; Prepare and mail congregational communications as needed; New members: o Compile packet of information for new member's classes; o Arrange for photos and bios, print and assemble new member's board, set-up o and print handouts to be included in church directory; o Order church offering envelopes, make adjustments to Vanco on-line giving o Request and send letters of transfer Deaths: o Organize and communicate with all parties when a funeral is going to be held o without funeral home involvement; o Prepare and print funeral bulletins; o Update church records as necessary; o Send out memorial thank you notes to families and donors; Order and maintain proper inventories of office Other duties as may be assigned.

Qualifications and Skills:

2+ years' clerical experience Experience in recordkeeping and data processing preferred Knowledge of Microsoft Office Suite desired, Microsoft Publisher and Quickbooks strongly preferred Able to work independently Friendly and professional demeanor Exceptional written and verbal communication skills
This is currently a 20-25 hour per week position over the course of 4 to 5 weekdays per week. Hours may be more based on church activities, funerals, etc.

The current compensation is $18-$20 per hour. Seven prorated holidays are included (New Year's Day, Easter Monday, Memorial Day, July 4, Labor Day, Thanksgiving, and Christmas). Holidays falling on a weekend or a usual day off result in another day off. Prorated Personal Time Off of ten days is available after 90 days and must be used within the calendar year.

This position is open until filled. To apply please send a cover letter and your resume to office@northridgelutheran.org.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 20 - 25 per week

Experience:

QuickBooks: 1 year (Required) Communication skills: 1 year (Required) Microsoft Office: 1 year (Required) Microsoft Publisher: 1 year (Preferred)
Work Location: In person