Job Description

Office Manager

Construction Company - Full-Time

Location:

Mount Washington Valley / North Conway Area

Company:

Dow Construction (Residential & Light Commercial)

Dow Construction is a growing residential construction company specializing in high-quality homes, garages, additions, and renovations throughout the Mount Washington Valley. We are seeking a

detail-oriented, reliable Office Manager

to help support our expanding team and bring structure, consistency, and professionalism to our office operations.

This role is critical to keeping projects running smoothly, ensuring timely billing and payments, and allowing the owner and project managers to focus on building and client relationships.

Position Overview

The Office Manager will be responsible for

day-to-day financial and administrative operations

, including

accounts receivable, accounts payable, payroll coordination, job costing support, and general office management

. This position works closely with ownership, project management, subcontractors, and vendors.

Key ResponsibilitiesAccounting & Financial Administration

Manage

Accounts Receivable (AR)

: Generate and send invoices Track customer payments Follow up on outstanding balances Maintain clean, up-to-date receivables reports Manage

Accounts Payable (AP)

: Enter and track vendor bills Verify invoices against job costs Schedule and process payments Assist with

job costing and budget tracking

Reconcile bank and credit card statements Maintain accurate financial records in

QuickBooks

Payroll & Labor Tracking

Process weekly or bi-weekly

payroll

Track employee hours, timecards, and classifications Coordinate payroll taxes, workers' comp, and related filings Maintain employee payroll records and documentation
Office & Administrative Management

Maintain organized digital and physical filing systems Track insurance certificates, W-9s, and subcontractor compliance Assist with contracts, change orders, and project documentation Coordinate with project managers on job setup and close-out Answer phones, manage emails, and route communications appropriately Support scheduling, meetings, and internal reporting
Software & Systems

Daily use of

QuickBooks (required)

Utilize our

job estimating and project management software

Help improve office systems, workflows, and documentation Maintain accurate records across all software platforms
Qualifications

Required:

3+ years experience in office management, bookkeeping, or construction administration Strong working knowledge of

QuickBooks

Experience with

accounts receivable, accounts payable, and payroll

Excellent organizational and time-management skills High attention to detail and accuracy Strong communication and follow-through Ability to work independently and handle confidential information

Preferred (but not required):

Experience in the construction industry Familiarity with job costing and estimating software Payroll certification or bookkeeping certification
What We Offer

Competitive pay based on experience Full-time, stable position with a growing company Opportunity to help shape systems and processes as the company scales Supportive team environment with clear expectations Long-term growth potential as the company expands
How to Apply

Please send:

Your resume A brief cover letter explaining your experience with bookkeeping, payroll, and office management Any relevant certifications or references
Pay: $24.85 - $29.93 per hour

Expected hours: 20.0 - 40.0 per week

Benefits:

Flexible schedule
Work Location: In person