Job Description

Program Description:

Idaho Legal Aid Services, Inc. (ILAS) is a statewide nonprofit law firm that serves the civil legal needs of low-income and vulnerable Idahoans. Our clients include: survivors of domestic and sexual violence and stalking; housing insecure Idahoans; and vulnerable seniors and children.

Our staff love working at ILAS due to the opportunity to help people in our community while having a sustainable work-life balance. In recent staff surveys, ILAS's culture was described as supportive, collegial, flexible, and collaborative. Our full-time positions are 37.5 hours/week.

Location Description:

Coeur d'Alene is a small, picturesque resort community nestled in the foothills of the Selkirk Mountain range on the shores of Lake Coeur d'Alene. It is the largest city in the Idaho Panhandle and the metropolitan area includes the nearby city of Spokane, WA. Coeur d'Alene is known for its five-star amenities in a rugged setting and its four-season beauty and recreation. Its known as the playground of the Pacific Northwest and boasts a championship golf course, lake cruises, ample shopping, spas, and water recreation, and nearby Silverwood Theme Park and Silver Mountain Resort, a ski resort with an indoor water park.

Position Description:

ILAS is seeking a full-time Office Manager for its Coeur d'Alene Office. This role includes providing services directly to clients and prospective clients and organizing and coordinating administrative duties and office procedures. All duties of the Office Manager are to be carried out in consultation with and at the direction of the Coeur d'Alene Office's Managing Attorney.

The Office Manager will be expected to conduct in-person, telephonic, and online intakes of vulnerable Idahoans with critical needs and perform some legal work for ILAS attorneys such as drafting letters, pleadings, scheduling hearings and meetings for attorneys, among other tasks. The Office Manager will be expected to handle intakes for cases across several practice areas, including elder law, housing law, and family law (representing survivors of domestic or sexual violence, dating violence, and stalking). This role includes providing services directly to clients and prospective clients.

The Office Manager's duties will include, but are not limited to: ensuring that all items are invoiced on time; managing contract and price negotiations with vendors in collaboration with the Managing Attorney and Administrative Unit; ordering supplies and equipment while ensuring the office stays within its annual supplies budget; tracking office funding sources and office expenditures; keeping management informed by reviewing and analyzing reports; overseeing the client trust account system; assisting the Managing Attorney with the onboarding process for new hires; assisting attorneys with managing cases and organization; calling and speaking with clients; interviewing prospective clients for intakes; assisting attorneys with trial preparation; drafting letters, pleadings, or other documents as assigned by staff attorneys; and assisting with grant reporting..

Qualifications

: The ideal applicant will be: proficient in Microsoft Office (primarily Word and Excel), Adobe Pro, and Google applications; have some accounting or budgeting experience; have experience drafting and filing pleadings; have a high attention to detail; and exhibit strong interpersonal skills. The applicant must have excellent communication skills and be able to conduct themselves in a professional manner. Applicants with previous legal assistant, law firm, or office experience are preferred. The applicant must have an interest in poverty law and a passion for serving vulnerable and at-risk populations. Extra consideration given to applicants with a history of public service or fluency in languages relevant to our client community.

Benefits

: This is a full-time position of 37.5 hours per week. The Office Manager may be eligible to participate in a limited telecommuting program after three (3) months of working at ILAS. ILAS provides excellent opportunities for meaningful work and the professional growth of its employees. ILAS provides robust benefits, including life, health, dental, and disability insurance. Staff may qualify for a Legal Services Corporation loan repayment program and federal loan forgiveness programs. ILAS offers generous leave benefits and a retirement plan. Relocation assistance is available. The salary range for this position is $42,000 -$62,000 DOE.

How to Apply

: Email your resume and list of three (3) professional references to Bev Allen, Compliance Administrator, at: bevallen@idaholegalaid.org. You can also email or call Ms. Allen at: (208) 807-2606 to request application or interview accommodations. This position will be open until filled.

Job offers are contingent upon a criminal background check. ILAS is a drug-free, alcohol-free workplace. ILAS is an equal opportunity employer. Qualified applicants are considered regardless of race, color, national origin, religion, age, marital status, sex, or disability.

Job Type: Full-time

Pay: $42,000.00 - $62,000.00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Relocation assistance Retirement plan
People with a criminal record are encouraged to apply

Work Location: In person