Job Description

Overview

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative, supervisory, and communication skills, with experience in office management, bookkeeping, and human resources. This role offers an opportunity to join a dynamic team, coordinate various administrative functions, and contribute to the overall efficiency of our organization.

Responsibilities

Manage day-to-day office operations, including front desk activities and multi-line phone systems Oversee scheduling management for staff and appointments, ensuring optimal calendar organization Supervise administrative staff and coordinate training & development initiatives Handle vendor management, including procurement and maintaining professional relationships Oversee bookkeeping, payroll processing, budgeting, and financial record keeping using QuickBooks, Jobber and Company Cam. Coordinate event planning for company meetings, client events, or community outreach programs Maintain filing systems and ensure compliance with organizational policies Manage human resources functions such as employee onboarding, record keeping, and policy enforcement Ensure effective communication within the team through phone etiquette and clear organizational practices Support medical office management if applicable, including patient scheduling and record maintenance

Requirements

Proven experience in office management, administrative support, or clerical roles with a focus on organizational efficiency Supervising experience with team management skills Proficiency in QuickBooks, calendar management tools, and multi-line phone systems Strong communication skills with excellent phone etiquette Experience in event planning, vendor management, budgeting, bookkeeping, and payroll processing Knowledge of human resources practices and medical office management (preferred) but not required Exceptional organizational skills with attention to detail and multitasking abilities Ability to handle confidential information discreetly and professionally Demonstrated ability to train staff and support team development initiatives
This position is integral to maintaining an efficient office environment that supports our organizational goals. We value proactive professionals who excel in communication, organization, and leadership.

Pay: $40,000.00 - $60,000.00 per year

Work Location: In person