Job Description

About AEPS

AEPS provides comprehensive

physical security services

for government and commercial customers. Our team includes armed and unarmed security professionals, investigators, and certified/licensed trainers. We take pride in delivering reliable, high-quality support services that keep our clients' operations running smoothly and securely.

Responsibilities:

Manage and oversee daily office operations to ensure efficiency and organization. Handle accounts payable processes, including invoice processing and vendor communications. Maintain accurate bookkeeping records using QuickBooks and other accounting tools. Coordinate appointment scheduling and manage calendars for staff and management. Organize and maintain records management systems to ensure easy retrieval and compliance. Perform general office duties such as ordering supplies, managing correspondence, and supporting staff needs. Serve as the primary liaison between office staff, vendors, and external partners. Implement and improve office policies and procedures to enhance operational effectiveness.

Position Overview

The

Office Manager

provides administrative and operational support to our DHS-FPS New England contract. This position is responsible for maintaining compliance, assisting with the filing of training records, assisting with payroll, and managing documentation in accordance with our federal contract. The Office Manager will also support data management and quality assurance activities related to personnel qualifications and certifications -- including assisting with the entry and validation of credentials in DHS training and academy management systems.

Key Responsibilities

Maintain comprehensive

training, certification, and qualification records

for contract personnel.

Assist program leadership

with the entry and validation of employee qualifications and credentials within DHS training and academy management systems. Track employee

qualifications, certifications, medical clearances, and training requirements

to ensure full compliance with contract standards. Update and maintain

electronic employee files

in a compliant, organized, and auditable manner. Prepare and review

compliance reports

for internal and external submission. Assist with

payroll data entry

and updates in the company's HR/payroll system (ADP). Perform general

administrative duties

including file management, record archiving, meeting participation, mail handling, travel arrangements, and inventory tracking. Support

contract compliance

by understanding applicable requirements and ensuring documentation accuracy. Coordinate with program supervisors and quality control personnel to ensure

training and credentialing compliance

across multiple states.

Qualifications

U.S. Citizenship

required.

High School Diploma or GED

required; additional education preferred.

One to two years of administrative or office management experience.

Must be

21 years of age or older

at time of hire. Must fluently

speak, read, and write English.

Must successfully complete a

background investigation

and

pre-employment drug screening.

Required Skills and Attributes

Proficiency with

Microsoft Office applications

(Word, Excel, Outlook, Teams). Strong capability to

work independently

while maintaining accuracy and attention to detail. Excellent

organizational, documentation, and time-management

skills. Experience managing

data entry and record maintenance

for compliance systems. Ability to

interpret and apply contract, regulatory, and training requirements.

Strong communication skills and the ability to interact professionally with

federal representatives and internal staff.

Demonstrated

integrity, sound judgment, and commitment to confidentiality.

Equal Employment Opportunity

AEPS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.