Job Description

About Us

Quick Fill is a growing, community-focused convenience and fuel brand with multiple locations across Mississippi. We take pride in providing great service, quality products, and clean, well-managed stores. We're seeking an organized, detail-oriented

Bookkeeper & Accounting Coordinator

to join our management team and support financial operations across all Quick Fill locations.

Position Overview

The Bookkeeper & Accounting Coordinator is responsible for maintaining accurate financial records, performing account reconciliations, and managing day-to-day accounting activities for each Quick Fill store. This role will ensure all store revenues, deposits, expenses, and vendor accounts are properly recorded and balanced monthly.

Key Responsibilities

Maintain

daily, weekly, and monthly accounting records

for each Quick Fill location Reconcile

bank accounts, fuel sales, credit-card deposits, lottery, and vendor payments

across all stores Record and track

sales reports, invoices, purchase orders, and expense receipts

Manage

accounts payable and receivable

, ensuring timely vendor payments and accurate billing Maintain and reconcile

inventory and fuel purchase ledgers

with store managers Prepare and review

monthly profit & loss statements

for each store location Coordinate with store managers to verify deposits, payouts, and daily cash reports Support

monthly and quarterly management reports

for ownership Assist with

payroll entries, 1099 records, and year-end tax preparation

Monitor compliance with accounting policies and company procedures Communicate regularly with owners and management on cash flow and financial performance Recommend process improvements to strengthen accuracy and efficiency in financial operations

Qualifications

2+ years

of bookkeeping or accounting experience (retail, fuel, or hospitality experience preferred) Strong proficiency in

QuickBooks, Excel (or Apple Numbers), and cloud-based accounting tools

Familiarity with

POS and back-office reporting systems

used in convenience store or gas-station settings Understanding of

multi-location reconciliations and sales audit procedures

Excellent attention to detail and organization skills Ability to handle confidential financial data with integrity Strong communication skills for working with store managers and vendors Associate's or Bachelor's degree in Accounting, Finance, or related field preferred

Schedule & Compensation

Full-time: Monday through Friday Flexible hours with occasional weekend deadlines (month-end close) Competitive pay based on experience Growth opportunities with expanding company

Why Join Quick Fill

Family-oriented company culture built on trust, teamwork, and accountability Growing Mississippi-based brand with advancement potential Exposure to multi-unit retail management and operations Supportive leadership team invested in long-term success
Job Type: Full-time

Projected Total Compensation: $38,000.00 - $50,000.00 per year

Benefits:

Flexible schedule
Work Location: In person