Job Description

Join our dynamic organization as an Office Manager / Bookkeeper, where you will be the backbone of our daily operations, ensuring everything runs smoothly and efficiently. This role offers a vibrant environment where your organizational prowess and financial expertise will directly contribute to our success. You'll manage administrative functions, oversee bookkeeping tasks, coordinate schedules, and support team activities with enthusiasm and professionalism. If you thrive in a multitasking environment and enjoy fostering a well-organized workspace, this position is perfect for you!

Oversee daily office operations, including front desk management, multi-line phone systems, and greeting visitors with excellent phone etiquette. Manage calendar scheduling for team meetings, appointments, and special events, ensuring optimal time management. Handle bookkeeping duties using QuickBooks or similar software, including invoicing, expense tracking, bank reconciliations, and financial record maintenance. Coordinate vendor relationships, negotiate contracts, process payments, and ensure timely deliveries of supplies and services. Supervise administrative staff or team members involved in clerical tasks such as filing, data entry, and document management. Support human resources functions like onboarding new employees, maintaining personnel records, and assisting with payroll processing. Assist with event planning for company functions or community outreach activities to foster team spirit and community engagement. Maintain organized filing systems--both digital and physical--and ensure compliance with record-keeping policies. Contribute to office management by overseeing supply inventory, maintaining equipment functionality, and implementing process improvements for efficiency.

Proven experience in office management or administrative roles within a professional setting. Strong bookkeeping skills with proficiency in QuickBooks or comparable accounting software. Demonstrated supervisory experience managing teams or staff members effectively. Excellent communication skills--both verbal and written--and professional phone etiquette. Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Experience in event planning, vendor management, budgeting, and payroll processing is highly desirable. Knowledge of human resources practices related to onboarding, employee records management, and training & development initiatives. Familiarity with medical office management or healthcare-related administrative procedures is a plus but not required. Embrace this opportunity to be a vital part of an energetic team dedicated to excellence! We value proactive individuals who are eager to contribute their skills to create a well-organized workplace while supporting our mission of delivering outstanding service every day.
Job Type: Full-time

Pay: $24.65 - $29.68 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off
Work Location: In person