Job Description

Job Summary

The Office Manager & Bookkeeper serves as a key administrative and financial support role within GECRC. This position is responsible for maintaining accurate financial records, coordinating essential office functions, and supporting organizational reporting in collaboration with the Executive Director and Treasurer. The ideal candidate thrives in a small, fast-paced nonprofit environment and brings both precision and initiative to their work.

Responsibilities

Bookkeeping & Financial Management

Record day-to-day financial transactions and ensure accurate posting to the general ledger. Process accounts payable and receivable, ensuring timely payment of invoices and proper expense coding. Manage payroll preparation and processing through QuickBooks Online. Reconcile bank statements, credit card accounts, and other financial accounts monthly. Assist with grant tracking, expense allocation, and preparation of financial reports for funders, auditors, and stakeholders. Maintain orderly financial files and documentation for audits, compliance reviews, and annual reporting. Prepare monthly financial statements and reports for the Executive Director and Board of Directors. Support the annual budgeting process, including gathering documentation and assisting with forecasting. Ensure financial operations comply with GAAP and nonprofit accounting best practices.

Office Management & Administrative Support

Manage day-to-day office operations, ensuring an organized, welcoming, and efficient workspace. Maintain office supply inventory, technology needs, and vendor relationships. Support staff with documentation needs and administrative tasks. Assist with donor record-keeping, acknowledgments, and coordination with fundraising staff. Provide event, program, and administrative support during peak seasons (e.g., summer program, annual appeal, audits). Support onboarding processes for volunteers, seasonal staff, or new hires as assigned. Other duties as assigned.

QualificationsRequired

Associate's degree in Accounting, Finance, Business Administration, or related field (or equivalent professional experience). Minimum of

2-3 years of bookkeeping or accounting experience

, preferably within a nonprofit organization. Proficiency in

QuickBooks Online

and strong comfort with digital record-keeping systems. Solid understanding of bookkeeping principles and financial reporting. High level of accuracy, attention to detail, and organizational skills. Ability to manage multiple priorities and meet deadlines in a dynamic environment. Strong communication skills and a collaborative, team-oriented mindset. Commitment to maintaining confidentiality and upholding ethical financial management.

Preferred

Experience supporting office management or administrative functions. Familiarity with donor databases (e.g., GiveSmart, Little Green Light, Bloomerang, or similar). Knowledge of nonprofit grant reporting requirements.

Work Environment & Schedule

Part-time hours (approximately 10 hours per week), with some flexibility. Hybrid: A few hours per week on-site and remainder can be completed remotely. Occasional evening or weekend support may be requested during events.
Pay: $20.00 - $24.00 per hour

Expected hours: 10.0 per week

Benefits:

401(k) 401(k) matching Flexible schedule Paid time off Referral program
Work Location: Hybrid remote in Glen Ellyn, IL 60137