Job Description

Job Summary

We are seeking a highly organized and proactive Office Manager to oversee daily office operations and ensure smooth administrative functions. The ideal candidate will possess strong leadership skills, excellent communication, and a comprehensive understanding of office management processes. This role includes answering phone, scheduling jobs and crew, handling bookkeeping and payroll, and supporting overall office efficiency. Experience in administrative office is preferred, along with proficiency in various management tools and software. The Office Manager will play a key role in fostering a productive work environment and maintaining high standards of organizational excellence.

Responsibilities

Oversee daily office operations and answering phone calls. Manage scheduling, calendar coordination, and appointment setting for staff and clients Handle vendor management, and including writing contracts. Oversee bookkeeping, payroll processing, budgeting, and financial record-keeping using QuickBooks and Jobber. Assist with human resources functions such as onboarding, employee records management, and compliance Plan and coordinate company events and meetings to support organizational goals Maintain accurate records of office supplies, equipment maintenance, and other administrative assets Ensure adherence to office policies, procedures, and safety protocols

Skills

Proven experience in office management or administrative roles with clerical office background preferred Strong supervisory experience with team management capabilities Proficiency in QuickBooks, calendar management tools, and Microsoft office software Excellent communication skills with professional phone etiquette Exceptional organizational skills with the ability to prioritize tasks effectively Experience in event planning, vendor management, budgeting, bookkeeping, human resources, payroll processing, and training & development Ability to handle complex scheduling and manage multiple projects simultaneously Demonstrated ability to lead teams and foster a collaborative work environment Knowledge of office management is a plus
This position offers an opportunity to be a vital part of an organization committed to operational excellence. The successful candidate will demonstrate leadership qualities alongside strong administrative expertise to support the company's growth and success.

Job Types: Full-time, Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 25 - 40 per week

Benefits:

Flexible schedule
Work Location: Hybrid remote in Baton Rouge, LA 70809