Job Description

Job Overview

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership, administrative, and communication skills, with experience in office management, human resources, and bookkeeping. This role offers an opportunity to lead a dynamic team, manage vendor relationships, and coordinate various administrative functions to support organizational goals.

Duties

Manage daily office operations, including front desk responsibilities and multi-line phone systems Oversee calendar management, scheduling meetings, and coordinating appointments Supervise administrative staff and coordinate training & development initiatives Handle human resources functions such as onboarding, employee records, and payroll processing Manage vendor relationships and oversee procurement processes Maintain accurate bookkeeping records using QuickBooks or similar software Assist with budgeting, expense tracking, and financial reporting Organize file systems, maintain records, and ensure compliance with organizational policies Plan and coordinate events, meetings, and special projects as needed Ensure effective communication across departments through phone etiquette and clear correspondence Support medical office management tasks if applicable

Qualifications

Proven experience in office management or administrative roles with strong organizational skills Supervising experience with team management capabilities Proficiency in QuickBooks, calendar management tools, and multi-line phone systems Knowledge of vendor management, budgeting, bookkeeping, and payroll processes Excellent communication skills and professional phone etiquette Experience in event planning and training & development programs Background in human resources or medical office management is a plus Strong organizational skills with attention to detail and multitasking abilities Prior clerical or front desk experience preferred Ability to work independently while managing multiple priorities effectively
Pay: $23.97 - $28.87 per hour

Expected hours: 40.0 per week

Work Location: In person