Job Description

Financial Administration:

Processing accounts payable and receivable, including vendor invoices and client payments. Managing and reconciling company credit card statements and expense reports. Assisting the owner with basic bookkeeping tasks and preparing documents for the company accountant. Quickbooks Online experience preferred

Client & Vendor Communication:

Serving as the primary point of contact for inbound phone calls and general email inquiries. Coordinating and scheduling meetings and appointments for project consultations and internal staff. Maintaining organized and up-to-date client and vendor contact databases. BuilderTrend experience preferred.

Operational & Administrative Support:

Overseeing and ordering office supplies, equipment, and consumables, ensuring stock levels are maintained. Managing the filing system (both digital and physical) for contracts, permits, invoices, and blueprints. Handling incoming and outgoing mail, packages, and deliveries. Google Suite experience preferred.

Project & Documentation Support:

Assisting project managers with the preparation and organization of project-related documentation (e.g., contracts, change orders, warranties). Tracking and ensuring all necessary building permits and licenses are properly filed and documented. Maintaining the company's digital document management system (e.g., cloud storage, shared drives). Microsoft Office experience preferred.

Human Resources & Staff Support (Basic):

Maintaining accurate and confidential employee records and time-off requests. Assisting with the onboarding paperwork for new hires. Coordinating and managing office technology functionality, including printers, internet, and phone systems. Gusto experience preferred.
Job Types: Full-time, Part-time

Pay: $20.00 - $30.00 per hour

Expected hours: 20 - 40 per week

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance
Work Location: Hybrid remote in Ann Arbor, MI 48103