Job Description

The Office & HR Coordinator provides comprehensive administrative, operational, and human resources support. The role oversees daily office operations, coordinates employee-related processes, and ensures Blue Cardinal and its entities run smoothly. The ideal candidate is organized, detail-oriented, and skilled at managing multiple priorities in a fast-paced environment.

Human Resources Support

Key Responsibilities

Support recruitment by posting jobs, scheduling interviews, and attending job fairs. Assist with new hire processes, including onboarding documents, scheduling orientation, and collecting required paperwork. Prepare HR correspondence, forms, and internal communications. Support leadership with HR-related special projects. Conduct onboarding tasks, including new-hire documentation, scheduling, communication, and preparation. Conduct background checks, drug screens, and reference verifications. Maintain HR systems and employee files with accurate, confidential information. Assist with benefits enrollment, timekeeping corrections, and general employee inquiries. Support employee lifecycle processes such as monthly check-ins, drafting routine communications, scheduling performance reviews, and coordinating exit interviews. Manage temporary-to-full-time employee transitions at the 90-day mark.

Administrative & Office Operations

Key Responsibilities

Manage scheduling, meeting preparation, and follow-up tasks. Prepare, update, and maintain reports, documentation, and standard operating procedures (SOPs). Draft and handle routine internal communications on behalf of leadership. Support general office operations, including weekly checklists and administrative workflows. Coordinate HoldCo technology/IT and maintenance requests. Assist with planning and coordinating company events and internal communications. Provide general administrative support to meet ongoing company needs.

Work Environment

On-site position requiring consistent presence in the downtown Indianapolis office. May require occasional lifting of office supplies up to 20 lbs. Reliable transportation required for occasional workday travel to Holding Company sites.

Qualifications

1-3 years of administrative, office management, or HR support experience. Ability to manage confidential and sensitive information with professionalism and discretion. Proficiency in Microsoft Office Suite. Ability to manage multiple priorities in a fast-paced environment. * Experience with HRIS or timekeeping systems preferred.