Job Description

Office Coordinator


Location: St. Paul, Minnesota


Full-time, non-exempt, starting pay $30/hour (increase based on qualifications)

In-person, temporary position


Start Date: as soon as possible



About Us:


We're a mission-driven nonprofit committed to realizing a multi-faith, multi-racial democracy in Minnesota. Our team is collaborative, passionate, and driven by our values--and we're looking for a temporary Office Coordinator who shares our commitment to excellence.



About the Role:


We're seeking a detail-oriented, adaptable Office Coordinator who thrives on being in the support role in a team. This role is critical to the smooth functioning of our office and requires a mix of standard administrative responsibilities and more complex logistical tasks. The right candidate will be calm under pressure, organized, and take pride in enabling others to succeed.



Key Responsibilities:


Daily Operations & Administrative Support

Answer phones, voicemails, and emails; direct inquiries to the appropriate team members. Manage four different Gmail inboxes. Manage meeting space calendars and support with internal scheduling. Handle print jobs, mail/package delivery, and general office flow. Track and order office supplies; maintain a tidy and functional workspace. Coordinate food and orders for meetings--considering budget, dietary needs, and reliability. Communicate with vendors (e.g., copier/printer service providers).


Data Entry & Reporting

Perform accurate and timely data entry for organizational tracking. Understand how the data is used and ensure accuracy and context.


Event Support

Assist in planning and logistics for in-person and virtual events. Research venues, gather pricing, and prepare materials. Staff registration tables and manage day-of event needs (occasional evenings/weekends).


Personnel & Finance Assistance

Assist with onboarding tasks such as I-9 verification and policy review (training provided). Scan and redact checks, help prepare deposit slips for the accountant. Coordinate logistics for staff and volunteer travel (e.g., flight payments).

What We're Looking For:

Experience in office administration, operations, or logistics. Proficiency with Google Workspace (Gmail, Calendar, Drive, Sheets, Docs). Organized, self-motivated, and comfortable juggling multiple priorities. Strong communication skills and a helpful, low-ego approach. Familiarity with or interest in nonprofit or mission-aligned work. Ability to work in-person on-site.


Nice to Have (But Not Required):

Experience supporting events or managing travel logistics. Comfort with basic tech troubleshooting. Prior experience in a nonprofit or mission-driven setting.

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To Apply:


Please send a resume and a brief cover letter or brief statement explaining your interest and fit for the role.


We will be interviewing on a rolling basis.




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