Job Description

Office Coordinator

Location:

Charleston Amish Furniture

Job Type:

Full-time

Department:

Administration

About the Role

We are seeking a friendly, detail-oriented

Office Coordinator

to support the day-to-day operations of our team. This role is essential to keeping our office running smoothly and efficiently while also supporting accounting and logistics functions. If you enjoy staying organized, collaborating with others, and being the go-to person who keeps everything on track, we'd love to hear from you!

What You'll Do

As our Office Coordinator, you will play a key role in both administrative and operational success. Responsibilities include:

Answering and directing phone calls in a professional and welcoming manner Maintaining organized filing systems and office records Preparing summaries and retrieving information from records, emails, and documents as needed Responding to and resolving administrative inquiries Coordinating meetings and scheduling appointments for managers and supervisors Managing office supplies and coordinating maintenance of office equipment Tracking expenses and maintaining petty cash records Assisting with general cost accounting and financial recordkeeping Coding vendor invoices, setting up new vendors, and assisting with monthly account reconciliations Verifying and processing accounts payable invoices and ensuring accurate account coding Collaborating with team members to research and resolve issues Supporting supply chain and logistics operations by tracking invoices, shipments, inventory, and delivery routes Maintaining logistics databases and monitoring product flow from origin to delivery Reviewing logistics and transportation processes to identify cost-saving and efficiency improvements Analyzing transportation costs, inventory issues, and fulfillment metrics Working with warehouse teams to ensure accurate inventory transactions Maintaining vendor retail price lists and related data Creating and placing in-store marketing posters as requested Staying current with technology trends and tools relevant to the role Performing other related duties as assigned

What We're Looking For

Excellent verbal and written communication skills Strong interpersonal and customer service skills Highly organized with great attention to detail Ability to work independently and manage multiple priorities Proficiency in Microsoft Office Suite (or similar software) and accounting systems Working knowledge of clerical procedures, recordkeeping, and filing systems Solid understanding of general and cost accounting principles (GAAP) Strong analytical and problem-solving abilities Previous experience with logistics, shipping, and distribution channels

Education & Experience

High School Diploma or equivalent required (Associate's Degree or higher preferred) 3-5 years of experience in an administrative or office support role Prior experience in a logistics or supply chain environment required

Physical Requirements

Ability to sit for extended periods while working at a computer Ability to lift up to 15 pounds occasionally

Why Join Us?

We offer a supportive team environment where your contributions truly matter. This role provides variety, responsibility, and the opportunity to be involved in both administrative and operational functions that directly impact our success.

Ready to apply?

Submit your resume today -- we look forward to meeting you!

Pay: $45,000.00 - $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible schedule Flexible spending account Health insurance Paid time off Retirement plan Vision insurance
Work Location: In person