Job Description

Overview

We are seeking a dynamic and energetic Office Assistant with social media expertise to join our team! This role offers an exciting opportunity to blend administrative excellence with creative digital engagement. As an Office Assistant/Social Media Coordinator, you will be the friendly face of our office, ensuring smooth daily operations while actively managing our online presence. Your enthusiasm, organizational skills, and tech-savviness will help foster a welcoming environment and elevate our brand across various social media platforms. This paid position is perfect for someone eager to grow their administrative and digital marketing skills in a vibrant, fast-paced setting.

Responsibilities

Greet visitors and manage front desk operations with professionalism and warmth Answer multi-line phone systems efficiently, demonstrating excellent phone etiquette and customer service skills Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility Manage calendar appointments, schedule meetings, and coordinate office events using Google Workspace and Microsoft Office tools Oversee office management tasks including supply inventory, mail handling, and general administrative support Develop engaging content for social media platforms such as Facebook, Instagram, Twitter, and LinkedIn to promote company initiatives and community engagement Monitor social media channels for comments, messages, and inquiries; respond promptly to foster positive interactions Assist with creating visual content including basic graphics or videos to enhance online posts Support bookkeeping activities using QuickBooks or similar accounting software as needed Collaborate with team members on special projects, including event planning or outreach campaigns Maintain a professional appearance at the front desk while managing multi-line phone systems with efficiency

Qualifications

Proven office experience with strong organizational skills and attention to detail Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and social media management tools Experience with data entry, filing systems, proofreading, and calendar management Excellent customer service skills with the ability to handle phone etiquette professionally in a bilingual environment (Spanish/English preferred) Familiarity with office equipment such as multi-line phones, printers, scanners, and basic office management procedures Prior experience in clerical work or as a receptionist (dental or medical receptionist experience is a plus) Strong typing skills with high accuracy; ability to manage time effectively in a busy setting Knowledge of bookkeeping software like QuickBooks is advantageous Creative mindset with basic graphic design or content creation skills for social media posts is preferred Personal assistant experience or familiarity with medical/dental reception duties will be considered a plus
Join us in this vibrant role where your organizational talents meet your passion for digital storytelling! We're committed to fostering a supportive environment that values your contributions while offering opportunities for growth. This paid position invites motivated individuals ready to make an impact both administratively and socially!

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 40 per week

Work Location: In person