Job Description

Job Summary

Part time hours from 12:00pm-5:00pm Monday -Friday. As an Office Assistant, you will be the heartbeat of our organization, ensuring that daily operations run smoothly and efficiently. You will be the first point of contact for clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. Your role will involve multitasking and utilizing your organizational skills to support our team in achieving its goals.

What you'll do

Greet and assist visitors at the front desk with a friendly demeanor, ensuring a welcoming environment. Manage multi-line phone systems, answering calls promptly and directing them to the appropriate personnel. Maintain office organization through effective filing systems, data entry, and document management. Utilize QuickBooks for bookkeeping tasks, ensuring accurate financial records are kept up to date. Provide administrative support including calendar management, scheduling appointments, and coordinating meetings. Assist with customer support inquiries, demonstrating excellent phone etiquette and communication skills. Proofread documents for accuracy and clarity before distribution. Collaborate with team members to streamline office processes and enhance overall efficiency.

Experience

Proven experience in an office setting with clerical responsibilities. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and collaboration. Strong typing skills with attention to detail for accurate data entry and filing. Previous experience as a dental or medical receptionist is a plus. Bilingual abilities are highly desirable to assist a diverse clientele effectively. Demonstrated organizational skills with the ability to manage time effectively in a fast-paced environment. Experience in customer service roles that emphasize interpersonal communication and problem-solving.

Why you'll love it here

We are dedicated to fostering an environment where our employees can thrive both personally and professionally. Our supportive culture encourages growth, teamwork, and innovation. Join us as we work together to create an exceptional experience for our clients! Our benefits include:

Opportunities for professional development A collaborative work environment Supportive team culture focused on employee well-being
Job Type: Part-time

Pay: $12.41 - $13.50 per hour

Benefits:

Dental insurance Health insurance Paid time off
Work Location: In person