Job Description

Job Overview

We are seeking an energetic and detail-oriented Office Assistant to join our dynamic team! This vital role involves supporting daily office operations, managing administrative tasks, and providing exceptional customer service. The ideal candidate will be proactive, highly organized, and possess excellent communication skills. As an Office Assistant, you will be the backbone of our office environment, ensuring smooth workflows and a welcoming atmosphere for clients and staff alike. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Responsibilities

Greet visitors and manage front desk duties with professionalism and warmth Answer multi-line phone systems promptly, directing calls efficiently and courteously Handle data entry, filing, and document proofreading to maintain accurate records Manage calendar appointments, schedule meetings, and coordinate office events Support bookkeeping tasks using Peachtree or similar accounting software Assist with office management duties such as supply inventory, mail distribution, and organization of files Provide exceptional customer support via phone, email, or in person, ensuring client satisfaction Utilize Microsoft Office Suite and Google Workspace tools for various administrative functions Maintain a clean, organized workspace to promote productivity and professionalism

Requirements

Proven experience in office management or administrative roles with clerical experience preferred Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar) Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Bilingual abilities are highly desirable to assist diverse client needs Experience with QuickBooks or bookkeeping is a plus Exceptional phone etiquette and customer service skills to handle inquiries professionally Ability to type quickly and accurately for data entry and correspondence purposes Prior experience as a receptionist--medical or dental--is advantageous but not required Personal assistant or medical receptionist experience can enhance your fit for this role Knowledge of multi-line phone systems and calendar management tools is essential Strong organizational skills coupled with time management abilities to prioritize tasks efficiently
Join us as an Office Assistant and become an integral part of a lively team dedicated to excellence! Your enthusiasm, attention to detail, and proactive approach will help create a positive environment where both clients and colleagues thrive. We value your contributions and look forward to welcoming a motivated professional eager to grow their administrative career!

Job Type: Part-time

Pay: $9.00 - $12.50 per hour

Work Location: In person