Job Description

Job Summary

We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations in a dynamic office environment. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management or clerical roles. This position offers an opportunity to contribute to efficient office workflows, provide exceptional customer service, and assist with various administrative tasks to ensure smooth business operations.

Responsibilities

Manage front desk duties, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Perform data entry, filing, and document proofreading to maintain accurate records Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence Schedule appointments and manage calendars efficiently using calendar management tools Provide customer support via phone, or in person, ensuring excellent phone etiquette and customer service standards Assist with bookkeeping tasks using QuickBooks or similar accounting software as needed Support office management tasks such as organizing supplies, maintaining office equipment, and overseeing general administrative functions Handle clerical duties including typing, proofreading, and managing correspondence with attention to detail Maintain organizational systems to ensure documents are properly filed and easily accessible Support personal assistant duties or medical/dental receptionist responsibilities if required

Qualifications

Proven experience in an office environment or administrative role; office experience preferred Proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills Familiarity with Jobboss software is a plus Strong organizational skills with the ability to multitask effectively in a fast-paced setting Excellent communication skills, both verbal and written; bilingual abilities are advantageous Knowledge of front desk operations and multi-line phone systems Ability to handle confidential information discreetly and professionally Demonstrated time management skills with the ability to prioritize tasks efficiently Experience in customer service or customer support roles
Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance
Work Location: In person