Job Description

Job Summary

We are seeking a detail-oriented and organized Office Assistant to support our administrative team. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management and clerical tasks. This role involves providing exceptional customer service, managing office operations, and ensuring smooth daily functions within a professional environment. Bilingual skills are a plus, as well as experience with QuickBooks, Microsoft Office, Google Workspace, and multi-line phone systems. The Office Assistant will play a vital role in maintaining an efficient office atmosphere and supporting various administrative duties.

Responsibilities

Greet visitors and manage front desk operations with professionalism and courtesy Answer multi-line phone systems, screen calls, and direct inquiries appropriately Perform data entry, filing, and proofreading to ensure accuracy of documents and records Manage calendar appointments and schedule meetings using Microsoft Office and Google Workspace tools Assist with bookkeeping tasks using QuickBooks or similar software Support office management activities including organizing supplies and maintaining office equipment Provide customer support via phone, email, or in person with excellent phone etiquette Handle administrative tasks such as typing correspondence, managing files, and supporting clerical duties Coordinate appointment scheduling for medical or dental receptionists if applicable Contribute to a positive office environment through effective organizational skills and time management

Requirements

Proven office experience with strong organizational and multitasking skills Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications Experience with QuickBooks or similar bookkeeping software is preferred Excellent computer literacy including data entry, proofreading, and document management Strong communication skills with professional phone etiquette; bilingual abilities are a plus Prior experience in front desk or receptionist roles such as medical or dental reception is advantageous Ability to manage calendar schedules efficiently and handle multiple priorities simultaneously Clerical experience including filing, proofreading, and administrative support tasks Demonstrated customer service skills with a friendly demeanor and problem-solving ability High level of organizational skills with attention to detail and accuracy Ability to work independently while supporting team objectives
This position offers an engaging work environment for motivated individuals eager to contribute to efficient office operations.

Pay: $10.00 - $12.75 per hour

Expected hours: 1.0 - 38.0 per week

Benefits:

Referral program
Work Location: In person