Job Description

Summary/Objective: This is a direct placement position with a client.
The Office Assistant will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. The ideal candidate should have excellent writing and communication skills as well as operate at a proficient level with Microsoft suite applications such as word, outlook, and excel. A critical attribute of this role includes someone with a friendly, warm, and positive personally with the ability to provide superior customer service; greeting each visitor with a smile to an extent where the callers can feel your smile even over the phone.
Duties/Responsibilities:

• Handling incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Greeting clients and visitors with a warm and friendly smile.
• Updating paperwork, maintaining documents and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.
• Assist OM and AOM as needed.
• Perform other duties as assigned.
  

Required skills/Abilities:

• High school diploma or associate\xe2\x80\x99s degree.
• 3-5 years of experience in an administrative role/office assistant position.
• Excellent verbal and written communication skills
• Warm, attentive, and friendly personality
• Ability to work well under limited supervision.
• Excellent interpersonal and customer service skills
• A willingness to learn, grow, and take accountability as necessary.
• Excellent interpersonal and customer service skills
• Proficient in Microsoft and office suite products, Excel, Word, Outlook, or related software.
• Strong organizational skills to prioritize and handle complex, multiple, simultaneous duties and meet established deadlines.
• Basic understanding of clerical procedures and systems such as record keeping and filing.

Physical requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift to 10-15 pounds at time.

Superior Staffing & Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.