Job Description

Overview

We are seeking a highly organized Office Assistant to join our team! This vital role offers the opportunity to support daily office operations, manage office security program, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a background in office management and personnel security. Your proactive approach will help ensure our office runs smoothly, creating a welcoming environment for clients, visitors, and team members alike.

Duties

Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and route messages accurately Shipping and handling Perform data entry and maintain organized filing systems to ensure easy retrieval of documents and records Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, scheduling, and correspondence Conduct basic bookkeeping using QuickBooks to track expenses, invoices, and financial records Support office management tasks such as ordering supplies, maintaining inventory Provide customer support by addressing inquiries promptly via phone or email, ensuring a positive experience for clients and visitors Manage company's security program, training, and insider threat. Must be able to handle security awareness and compliance reporting

Qualifications

Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy Experience with QuickBooks or similar bookkeeping software is preferred Excellent phone etiquette with the ability to manage multi-line phone systems effectively Strong typing skills with attention to detail for data entry and proofreading tasks Prior experience in customer service Demonstrated ability to manage time efficiently while juggling multiple priorities Manage company's security program, training, and insider threat. Must be able to handle security awareness, and compliance reporting
Join us as an Office Administrative Assistant and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm, organizational prowess, and commitment to outstanding service will help us create a productive and welcoming workplace environment.

Pay: From $60,000.00 per year

Benefits:

Health insurance Paid time off
Work Location: In person