Job Description

Job Overview

We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will handle a variety of administrative tasks, manage front desk responsibilities, and support overall office management to create a welcoming and efficient workspace. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team atmosphere.

Responsibilities

Greet clients with professionalism, providing exceptional customer service on the phones Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette Perform data entry and maintain organized filing systems, including digital files using Microsoft Office tools, Vcita CRM system. Assist with calendar management, scheduling appointments, and reminders for staff members Support bookkeeping tasks such as invoicing and bill pay. Proofread documents for accuracy and clarity before distribution, ensuring high-quality communication Provide general clerical support including photocopying, faxing, mailing, and handling incoming/outgoing correspondence

Experience

Previous office experience or administrative support roles preferred; experience as a receptionist or personal assistant is a plus Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Familiarity with multi-line phone systems and excellent phone etiquette skills Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Knowledge of clerical procedures such as filing, proofreading, data entry, and calendar management is essential Ability to handle customer support inquiries professionally while maintaining a positive attitude
Join us as an Office Assistant to be an integral part of a supportive team dedicated to operational excellence! This role offers the chance to sharpen your administrative expertise while contributing to a professional environment that values initiative, efficiency, and exceptional service.

Job Type: Full-time

Pay: $15.00 - $16.00 per hour

Expected hours: 40 per week

Work Location: In person