Job Description

Job Overview

We are seeking a detail-oriented and organized Office Assistant to support our daily operations. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with office management tools. This role involves managing front desk responsibilities, handling correspondence, and providing exceptional customer service to ensure smooth office functioning. Bilingual skills are a plus, bookkeeping, and data entry. The Office Assistant plays a vital role in maintaining an efficient and welcoming environment for clients, staff, and visitors.

Duties

Greet visitors and manage front desk operations with professional phone etiquette Answer multi-line phone systems and direct calls appropriately Schedule appointments and manage calendar appointments using Google Workspace or Microsoft Office tools Perform data entry, filing, and document proofreading to ensure accuracy and organization Handle correspondence via email and phone support, providing excellent customer service Manage office supplies inventory and coordinate office management tasks Support bookkeeping activities using QuickBooks or similar software Assist with administrative tasks such as typing reports, organizing files, and supporting personal assistants or medical reception duties as needed Maintain a clean and organized work environment to promote efficiency Provide customer support by addressing inquiries promptly and professionally

Experience

Prior office experience or clerical experience preferred Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace is highly desirable Experience in front desk management, receptionist roles, or personal assistant positions is a plus Strong organizational skills with the ability to multitask effectively Excellent communication skills, including phone etiquette and customer service expertise Bilingual abilities are advantageous for serving diverse clients Proficiency in data entry, proofreading, filing, and calendar management is required Demonstrated time management skills to prioritize tasks efficiently This position offers an engaging work environment where organizational skills and professionalism are valued. The Office Assistant will be instrumental in ensuring the smooth operation of our office while providing outstanding support to staff and clients alike.
Pay: From $15.00 per hour

Expected hours: 25.0 - 35.0 per week

Work Location: In person