Job Description

Job Overview

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, communication, and organizational skills, with experience in office management, bookkeeping, and vendor relations. This role offers an opportunity to contribute to a dynamic environment, ensuring smooth workflow and efficient office functions across various departments including medical office management, event planning, and team coordination.

Duties

Manage calendar scheduling and coordinate appointments for staff and executives Oversee front desk operations, including multi-line phone systems and visitor reception Handle filing systems, document management, and record keeping with attention to detail Support bookkeeping tasks such as invoicing, expense tracking, and basic payroll processing using QuickBooks Assist in vendor management by coordinating orders, contracts, and service providers Supervise administrative staff and coordinate training & development initiatives Prepare reports related to budgeting, office supplies, and operational efficiency Facilitate event planning activities for company meetings, seminars, or special events Ensure compliance with office policies and procedures while maintaining high standards of phone etiquette and customer service Support human resources functions including onboarding new employees and maintaining personnel records

Experience

Proven experience in office administration or management roles with a strong background in clerical and administrative duties Prior experience with QuickBooks or similar accounting software is preferred Demonstrated supervisory or team management experience is desirable Familiarity with medical office management or healthcare administration is a plus Strong organizational skills with the ability to manage multiple priorities effectively Excellent communication skills, both verbal and written, along with professional phone etiquette Experience with calendar management, filing systems, and multi-line phone systems is essential Background in event planning, vendor relations, budgeting, bookkeeping, or human resources will be advantageous
This position requires a dedicated professional capable of multitasking efficiently while maintaining a high level of professionalism. The successful candidate will play a vital role in ensuring the seamless operation of our office environment.

Job Type: Part-time

Pay: $17.00 - $22.00 per hour

Expected hours: 30 - 40 per week

Work Location: Hybrid remote in Cheyenne, WY 82007