Job Description

Overview

We are seeking a dynamic and organized Office Assistant to join our team and help keep our office running smoothly and efficiently. This vital role offers an exciting opportunity to support daily administrative operations, enhance office management, and provide exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a passion for creating a welcoming environment for staff, clients, and visitors alike. Your proactive approach will contribute significantly to our company's productivity and positive workplace culture.

Duties

Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Answer multi-line phone systems promptly, efficiently routing calls and taking messages as needed Perform data entry, filing, and document proofreading to ensure accuracy and organization of records Utilize computer skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and schedules Assist with calendar management and appointment scheduling for staff and executives Support office management tasks such as supply inventory, mail distribution, and maintaining a clean, organized workspace Provide customer support by addressing inquiries via phone or email with professionalism and courtesy Handle clerical duties including typing, proofreading, filing, and managing office correspondence with attention to detail Support bookkeeping activities using QuickBooks or similar accounting software when necessary Coordinate personal assistant tasks such as travel arrangements or special project support as assigned

Experience

Proven office experience or administrative background demonstrating strong organizational skills Familiarity with multi-line phone systems and excellent phone etiquette skills Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy Prior experience in customer service or customer support roles emphasizing communication skills Bilingual abilities are highly desirable to serve diverse client needs effectively Knowledge of clerical procedures such as data entry, filing systems, proofreading, and calendar management Experience working in medical or dental reception environments is a plus but not required Personal assistant or medical receptionist experience will be considered an asset Ability to manage time efficiently while juggling multiple responsibilities in a fast-paced setting
Join us in a role where your organizational talents and proactive attitude will make a real difference! We value energetic individuals eager to contribute to a vibrant office environment while developing their skills in administrative support. All positions are paid roles committed to fostering a professional yet lively workplace atmosphere.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Work Location: In person