Job Description

Job Title: Office Assistant Non-Supervisory

Pay Grade: G04 Effective Date: December 2025

FLSA: Non-Exempt Revision Date: n/a

NATURE OF WORK:

Performs highly responsible and specialized clerical and administrative support functions, providing

customer service to the public and partnering agencies regarding department programs and services.

This position also delivers comprehensive support to all administrative staff.

DUTIES AND RESPONSIBILITIES:

Interacts with customers to provide the appropriate level of assistance and response to inquiries, issues
of concern, and requests for information, or explanation, regarding various services, processes,

policies, and procedures; refers matters requiring policy interpretation, or technical expertise, to the

appropriate staff for resolution; conducts research, compiles information and prepares various special

and recurring reports to ensure effective, accurate, and timely communication of information; assists

with applications, forms, and other documents.

Provides information in person or by phone related to department services and programs; solicits and
obtains basic information; enters, edits and retrieves data and prepares periodic or special reports,

using a computer system and following established formats and menus; creates, updates and tracks a

variety of electronic and paper files, records, reports, logs and related documents; accesses and

locates information for customers and SCSWA staff.

Creates, maintains, tracks, updates, and distributes records in various formats, automated systems,
and software for accuracy to ensure data integrity and adherence to internal controls, practices, and

policies.

Provides a variety of office assistant duties; prepares correspondence to assemble and distributes
memoranda, letters, information packets and other communications; processes mail, correspondence

and other items; compiles, updates, and maintains statistical information, reports and related

documents.

Will process, input, track and maintain work orders, municipal curbside waste. Assists in, coordinates, and schedules special events, appointments, and meetings.
MINIMUM QUALIFICATIONS:

High school diploma or GED equivalent required. Two (2) years of clerical, accounting, and customer service experience; job-specific experience
preferred.

Licenses/Certification(s):

A Valid Class D driver's license is required. The position requires an acceptable driving record in
accordance with SCSWA policies.

KNOWLEDGE, SKILLS, AND ABILITIES:

Basic knowledge of: customer service principles, standards, and methods; standard office practices and

procedures; business mathematics; appropriate business English, including spelling, grammar and

punctuation; effective communication and techniques for effectively interacting with customers, in person

and over the telephone; business and personal computers, business office software applications, and

report generation; records management principles and record keeping practices; SCSWA organization,

operations, policies and procedures to effectively perform the required functions and duties of the position.

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under

the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties

or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.

Ability to: perform a variety of duties and responsibilities timely and with accuracy to meet time-sensitive

deadlines; provide appropriate levels of customer service to ensure achievement of goals and objectives;

read, communicate, and comply with policies, procedures, rules and regulations governing related

activities, programs, and functions; communicates effectively in verbal and written forms; research and

compile applicable information and maintain accurate records; establish and maintain effective working

relations with co-workers and the public; maintain confidentiality of sensitive information and data; make

accurate arithmetic calculations; operate standard office equipment and timely and accurately enter data

using a personal computer with basic and specialized software applications; present a positive image; use

initiative and independent judgment within established procedural guidelines to successfully meet

established goals and objectives.

Skills in: effectively communicating in written and verbal forms; applying correct English usage, grammar,

spelling and punctuation; preparing accurate reports and related business correspondence; presenting

information and responding to questions from the public and employees; operating standard office

equipment, personal computers and related software; entering data into a computer system with speed

and accuracy; conducting research and maintaining records and files in various mediums and formats;

maintaining objectivity and freedom from prejudice, and exercising judgment and understanding in daily

interactions with customers.

ENVIRONMENTAL AND PHYSICAL FACTORS

Environmental Factors

Work is performed in a standard office environment.

Physical Factors

Light physical demands; mostly desk work. Frequent constant use of a personal computer.

WORK SITUATION FACTORS:

Position involves competing demands, performing multiple tasks, working to deadlines, may require

frequent work beyond normal business hours. Regular attendance is an essential function of this job to

ensure continuity of services. Position is subject to drug testing in accordance with applicable State and

Federal regulations and South Central Solid Waste (SCSWA) policies.

Position Grade G-04

Accepting Application for the Position of:

Office Assistant

Salary Range: $17.3640 - $31.3951 Hourly Position Grade: G-04

Job Type: Full-Time Regular/ Non-Exempt

Location: City of Anthony Satellite Office

Position Description: Office Assistant

Opening Date 12-05-25 Closing Date 12-19-25 11:59 PM Mountain

First consideration may be given to current Authority employees who fully meet the minimum requirements. Meeting

or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.

Required preapplication supplemental questions

1. I understand and accept that the position I am applying for is with the South Central Solid

Waste Authority (SCSWA) and not the City of Las Cruces. If hired, I will be a SCSWA

employee and not a City of Las Cruces employee.

? Yes ? No

2. Are you a current South Central Solid Waste Authority employee? (If you fail to include this

information under the work experience section of the application, you may be disqualified

from the selection process.)

? Yes ? No

3. Do you have a high school diploma or GED/equivalent and two (2) years of clerical,

accounting, and customer service experience.

? Yes ? No

4. Do you have a valid unrestricted driver's license? A valid driver's license is required.

? Yes ? No

5. Although not required, bilingual skills in English/Spanish may be preferred. Do you meet this

preference?

? Yes ? No

6. Are you related by blood, adoption, domestic partnership, or marriage to any current

employee of the South Central Solid Waste Authority?

? Yes ? No

If answered yes, list all relatives by blood, adoption, domestic partnership, or

marriage working for South Central Solid Waste Authority and where they work.

An application may be obtained online at www.scswa.net/jobs.

A resume may not be substituted or accepted in place of the application.

It is policy to provide reasonable accommodations for qualified persons with disabilities who are

employees or applicants for employment. If you need assistance or accommodation to interview

and/or test because of a disability, please contact SCSWA at 575-528-3586.

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This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An Incumbent may be asked to perform other duties as required.

Pay: From $17.36 per hour

Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance
Education:

High school or equivalent (Required)
Experience:

clerical, accounting: 2 years (Required)
Work Location: In person