Job Description

ATTENTION ALASKA RESIDENTS ONLY!

**Effective July 1, 2023, salary was increased.**

RECRUITMENT EXTENSION NOTICE

The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply.

The Department of Transportation and Public Facilities (DOT&PF) Central Region Highways and Aviation is looking for an Office Assistant 2 to help us Keep Alaska Moving!

What you will be doing:

• Oversee the Airport Security Identification Area badging & training system for the Dillingham Airport.
• Track and verify accuracy of expenditures and coding.
• Collect and input timesheets into the MMS system.
• Compile confidential personnel paperwork.
• Receptionist for in-person & telephone contacts.
• Arrange travel.

Our organization, mission, and culture

The Dillingham Maintenance Station is made up of 9 staff who work cooperatively to operate and maintain regulatory certification and compliance of this important FAR Part 139 and TSA 1542 airport, State Highways, and Roads. This also includes rural airports across approximatly 40,000 square miles of Southwest Alaska. We are the \xe2\x80\x9cmoving\xe2\x80\x9d in the DOT&PF mission to "Keep Alaska Moving through Service and Infrastructure!". Our crews operate and maintain these airports and roadways in all conditions, year around. Whether plowing snow in near \xe2\x80\x9cwhite-out\xe2\x80\x9d conditions to prepare the Airport for normal aircraft operations; maintaining Roadways safely for the traveling public; repairing asphalt on paved surfaces; conducting security inspections on Airport; maintaining airport lighting systems; clearing right-of-ways and airport safety areas of vegetation overgrowth; or training for any emergency that may occur, these are just a few of the situations you can find us in while making the difficult seem routine day after day. This position will support these positions. We truly keep Alaska moving!

The benefits of joining our team
Benefits include healthcare, contribution to retirement accounts, and paid leave. Located at the airport in Dillingham, Alaska, you work in a scenic setting away from the more congested parts of the state. Most of all, you will participate in performing activities directly related to the safety of all Alaskans.

The working environment you can expect
The Dillingham Airport is located in beautiful Dillingham, Alaska. While we strive to create a collaborative \'team\' work environment, the Maintenance & Operations environment can be fast-paced with frequently changing conditions. Priorities change in an instant and a successful applicant will change along with them. At M&O, the greatest feeling of success comes in keeping Alaska moving in the face of challenges.

Who we are looking for
Our successful candidate will possess the following skills and abilities:

• Thorough understanding of clerical functions and the ability to problem solve, prioritize, and adjust to changing workplace dynamics to balance multiple projects and meet deadlines in an environment with frequent interruptions and changing priorities.
• The ability to demonstrate a high level of initiative, good interpersonal skills, and who can adapt to a dynamic, changing work environment, while maintaining a strong commitment to customer service.
• Significant knowledge of commonly used operating systems, databases and other software applications, such as; Microsoft Office, Adobe, etc.
• Willingness and ability to be a team player.

Minimum Qualifications

High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:
"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver\'s license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

Additional Required Information

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

LEGAL EMPLOYMENT
The State\'s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor. THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
Please be sure to check our to determine if you qualify.

APPLICATION
A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

WORK EXPERIENCE

When using work experience not already documented in your application, please provide the employer\'s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EDUCATION
If post-secondary education is required or is used as a substitution to meet the minimum qualifications, it is required to complete the Education section of your Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Units Completed field. Copies of transcripts will be required at time of interview but may also be attached to the application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

RECRUITMENT NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hard-copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hard-copy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here:

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the \'govermentjobs.com\' domains. For information on allowing emails from the \'govermentjobs.com\' domains, visit the Lost Password Help page located at

Contact Information

Briana Bockhorst
Administrative Assistant 3
Phone: 907-269-0749
Fax: 907-269-0750
briana.bockhorst@alaska.gov

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